Office Manager; Food Manufacturing

Use our easy apply form to send your application to Maira Gonzales, the Jobot Pro hosting this job. Compensation Based on Experience.

$75000 - $100000 per year | Chesapeake, VA | On-Site | Permanent

Our client is a family-owned food manufacturing company rooted in Sicilian heritage and built on a passion for authentic, high-quality specialty oils. What began with importing authentic Italian extra virgin olive oil has grown into a trusted, second-generation company offering a full line of specialty oils to customers across the industry.

• Family-oriented company culture
• Growing second-generation business with long-term stability
• Opportunity to work closely with leadership and operations
• Collaborative and supportive team environment
• Competitive compensation and benefits package

Are you an experienced Office Manager looking for an exciting career opportunity in the food manufacturing industry? We are seeking a highly organized, detail-oriented, and motivated individual to join our team as a Permanent Office Manager. This role is pivotal in ensuring our manufacturing operations run smoothly and efficiently. As an Office Manager, you will oversee the administrative activities that facilitate the smooth running of our office, manage our order entry system, and ensure compliance with food safety and quality standards.

• Oversee the day-to-day administrative functions of the office, ensuring efficient operations.
• Manage the order entry system, ensuring all orders are accurately recorded and processed in a timely manner.
• Coordinate with the production department to ensure the Bill of Lading (BOL) is correctly prepared and issued.
• Oversee inventory management and liaise with suppliers to ensure timely delivery of raw materials.
• Ensure compliance with food safety and quality standards, and implement corrective actions when necessary.
• Coordinate with various departments to facilitate effective communication and streamline operations.
• Develop and implement office policies and procedures to improve operational efficiency.
• Manage office budget, track expenditures, and generate financial reports.
• Provide administrative support to the management team as needed.

• Bachelor’s degree in Business Administration, Management, or related field.
• Minimum of 7 years of experience in an office management role, preferably in the manufacturing industry.
• Proficient in managing the Bill of Lading (BOL) and order entry system.
• Excellent organizational and multitasking skills, with the ability to prioritize tasks.
• Strong knowledge of office procedures and basic accounting principles.
• Proficient in using Microsoft Office Suite and other office management tools.
• Excellent communication and interpersonal skills.
• Ability to work in a fast-paced environment and adapt to changing priorities.
• Knowledge of food safety and quality standards in the manufacturing industry is a plus.
• Experience in manufacturing, food production, distribution, or industrial settings.
• HR, payroll, accounting, procurement, or multi-site ops experience a plus.

This is a fantastic opportunity for an Office Manager to bring their skills and expertise to a dynamic and growing company in the food manufacturing industry. If you are passionate about ensuring the smooth operation of a busy office and thrive in a challenging, fast-paced environment, we would love to hear from you. Apply today to join our team!

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