Administration Operations Coordinator

155 Schoolhouse Rd, Cheshire, CT 06410, USA

The Hometown Foundation is seeking a highly organized, proactive, and hands‑on Administrative Operations Coordinator to support daily office operations, administrative functions, and internal project coordination across the organization. This role serves as a central administrative support position, helping maintain organization, communication, scheduling, and operational efficiency across multiple departments and initiatives. The ideal candidate is detail-oriented, adaptable, positive, and comfortable managing day‑to‑day office responsibilities in a fast‑paced nonprofit environment.

This position works closely with assigned leadership, who will provide direction, accountability, priorities, ongoing performance feedback, and measurable goals.

• Manage calendars, scheduling, meetings, shared inboxes, and voicemails
• Prepare agendas, capture meeting notes, and track follow‑up items and deadlines
• Provide day‑to‑day administrative and operational support to leadership and staff
• Maintain digital filing systems and shared platforms including Google Drive, SharePoint, Canva, Flickr, You Tube, and Vimeo
• Order office supplies, promotional items, and Foundation materials while tracking inventory
• Support cross‑functional projects by managing timelines, logistics, deliverables, and communication
• Coordinate schedules, signage, materials, and administrative details for Foundation initiatives; maintain organizational calendars and track department deadlines
• Work closely with assigned leadership to prioritize tasks and monitor project progress
• Identify opportunities to improve workflow, organization, and team communication
• Assist with Foundation marketing, communications, and website update
• Research community partnerships and promotional opportunities
• Provide administrative and logistical support for Foundation programs and events as needed
• Assist with registration, communications, vendor coordination, and onsite event support
• Perform other duties as assigned by leadership
• Office: approx. 65
  * F - 70
  * F
• Varying outdoor temperatures based on events

• Office:
  Weekdays Monday – Friday 8:30am – 5:00pm.
• Some evenings and weekends as needed for events.

• $20.00 - $25.00 per hour

• Preferred:
  Bachelor’s degree in Business Administration, Communications, Marketing, Event Management or a related field.
• Preferred:
  Two (2) – Four (4) years’ experience in administrative support, office coordination, office management, project management or related roles.
• Preferred:
  Proficiency in event management software and tools, such as event registration platforms, project management systems, Microsoft Suite – Excel proficiency, and CRM database.
• Preferred: 6mo – 1 year experience working knowledge of all major social media platforms.
• Preferred:
  Proficiency in English (written and verbal) to effectively communicate with associates and leadership.

• Physical abilities:
  Ability to stand, walk and sit throughout your day; walking on a variety of flooring such as carpet, concrete, tile etc.; ability to lift and move up to 30lbs.
• Strong communication skills:
  Ability to communicate clearly and effectively with peers and leaders on a daily basis.
• Organizational skills:
  Ability to prioritize and meet deadlines; project management.
• Working in a team‑based environment:
  Working independently and as a team player to ensure outstanding customer service.
• Quality:
  Maintain integrity and high standards from all perspectives.