Administrative Operations Coordinator

The Hometown Foundation is seeking a highly organized, proactive, and hands‑on Administrative Operations Coordinator to support daily office operations, administrative functions, and internal project coordination across the organization. This role serves as a central administrative support position, helping maintain organization, communication, scheduling, and operational efficiency across multiple departments and initiatives. The ideal candidate is detail‑oriented, adaptable, positive, and comfortable managing day‑to‑day office responsibilities in a fast‑paced nonprofit environment.

This position works closely with assigned leadership, who will provide direction, accountability, priorities, ongoing performance feedback, and measurable goals.

• Manage calendars, scheduling, meetings, shared inboxes, and voicemails
• Prepare agendas, capture meeting notes, and track follow‑up items and deadlines
• Provide day‑to‑day administrative and operational support to leadership and staff
• Maintain digital filing systems and shared platforms including Google Drive, SharePoint, Canva, Flickr, You Tube, and Vimeo
• Order office supplies, promotional items, and Foundation materials while tracking inventory
• Support cross‑functional projects by managing timelines, logistics, deliverables, and communication
• Coordinate schedules, signage, materials, and administrative details for Foundation initiatives Maintain organizational calendars and track department deadlines
• Work closely with assigned leadership to prioritize tasks and monitor project progress
• Identify opportunities to improve workflow, organization, and team communication
• Assist with Foundation marketing, communications, and website update
• Research community partnerships and promotional opportunities
• Provide administrative and logistical support for Foundation programs and events as needed
• Assist with registration, communications, vendor coordination, and onsite event support
• Perform other duties as assigned by leadership
• Office: approx. 65
  * F - 70
  * F
• Varying outdoor temperatures based on events

• Office:
  Weekdays Monday – Friday 8:30am – 5:00pm.
• Some evenings and weekends as needed for events.

• $20.00 - $25.00 per hour

• Preferred:
  Bachelor’s degree in Business Administration, Communications, Marketing, Event Management or a related field preferred.
• Preferred:
  Two (2) – Four (4) years’ experience in administrative support, office coordination, office management, project management or related roles
• Preferred:
  Proficiency in event management software and tools, such as event registration platforms, project management systems, Microsoft Suite – Excel proficiency, and CRM database.
• Preferred: 6mo – 1 year experience working knowledge of all major social media platforms
• Preferred:
  Proficiency in English (written and verbal) to effectively communicate with associates and leadership

• Physical abilities:
  Ability to stand, walk and sit throughout your day;
  Walking on a variety of flooring such as carpet, concrete, tile etc.;
  Ability to lift and move up to 30lbs
• Strong communication
  
  Skills:
  
  Ability to communicate clearly and effectively with peers and leaders on a daily basis
• Organizational
  
  Skills:
  
  Ability to prioritize and meet deadlines; project management
• Working in a team based environment:
  Working independently and as a team player to ensure outstanding customer service
• Quality:
  Maintain integrity and high standards from all perspectives