Main Office Administrative Assistant

Position Type:
Secretarial/Clerical/Administrative Assistant

Date Posted:
6/24/2026

Location:
Yost Elementary School

Date Available:
2026-27 Sc Yr

Closing Date:
when filled
SUMMARY OF POSITION:
This position will be responsible for all secretarial and clerical needs of the school. This position requires the person to be very flexible in accepting assigned tasks by their supervisor with a strong sense of teamwork needed. This position will deal with community members, parents, students and staff on a regular basis and will be expected to interact with these publics in a professional, friendly, and organized manner.

Starting Hourly Rate: $16.00

MINIMUM QUALIFICATIONS:
High school diploma or general education degree (GED). Educational training and experience preferred. The responsibilities and duties listed below are representative of the knowledge, skill, and/or ability required. Each essential function is mandatory to perform this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

PRINCIPAL RESPONSIBILITIES AND DUTIES

Greet all visitors in a friendly and helpful manner while operating all security system devices in accordance with district policy and procedures

Attend meetings, document and translate notes when directed by supervisor

Maintain all data in the student information system in an accurate and timely manner

Dispense information to supervisor and staff when appropriate and or directed

Answer questions and requests via phone, email and in person

Take messages, route phone calls and faxes to appropriate staff members

Maintain daily lunch count and communicate information to food service in a timely manner

Create, maintain, and supervise all information in relation to student cumulative folders

Record attendance and maintain all records and reports as it pertains to attendance

Assist with the preparation of report cards

Prepare and maintain reports as directed by the principal

Assist with distribution, inventory, and security of all testing materials

Maintain/order/distribute supplies for the staff, based on individual building needs

Receiving/distributing U.S. and interschool mail

Assist school nurse with student and staff health related issues

Serve as the school's contact for district residency information

Maintain accurate records for all school extra-curricular accounts according to State Board of Accounts rules and regulations, and school corporation policies regarding general financial matters

Basic understanding of school financial activities

Create and maintain arrival and dismissal records, updating as needed.

Assist where needed as directed by district administrators

KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS

Demonstrate interpersonal skills necessary to deal tactfully and effectively with persons at all levels in order to develop and maintain productive relationships with all publics

Ability to learn new skills quickly and assimilate into daily work

Ability to maintain high level of confidentiality both inside and outside the corporation

Ability to work independently and in a team environment

Ability to multi-task with attention to detail

Proficiency in the use of all clerical technology, i.e. copiers, phone

Demonstrate professional phone etiquette at all times

Proficiency in the use of and the ability to learn all clerical software, i.e. Microsoft Office

Demonstrate organizational and time management skills

Perform all other duties as assigned by immediate supervisor

SPECIAL REQUIREMENTS (includes equipment, hours, physical demands)
Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate. The employee is protected from outside weather conditions, but not necessarily from temperature changes. There are no environmental hazards indicated for this position.

Equipment: This position is required to maintain a working knowledge of all…