Business Office Coordinator

Overview

Open Until Filled

GENERAL DESCRIPTION:

WHY JOIN US?

At the State Construction Department, your work directly sustains and shapes the facilities that serve Wyoming's citizens every day - from colleges to healthcare, to public safety infrastructure, and K-12 schools. You will collaborate with dedicated professionals, elected officials, and community partners to deliver projects that leave a lasting legacy. We offer the opportunity to lead complex, strategic projects in a role that values innovation, accountability, and professional growth.

If you are motivated by meaningful public service and thrive in a dynamic, collaborative environment, we invite you to join our team.

ABOUT THE ROLE

The Business Office Coordinator serves as the professional coordinator and liaison supporting the strategic and daily operations of the State Construction Department (SCD). This position provides executive-level planning, coordination, and communication for the Director and Division Administrators (School Facilities, Construction Management, and Operations & Procurement), as well as statutory bodies including the School Facilities Commission (SFC), the State Building Commission (SBC), the Select Committee on School Facilities, and the Joint Appropriations Committee (JAC).

In this position, you will be responsible for seamless day-to-day operations, supporting business continuity, managing high-level communications with external stakeholders, supporting department-wide reporting, and maintaining compliance with state and departmental policies. You will also be the key liaison between internal divisions, other state agencies, and external stakeholders, including the School Facilities Commission (SFC), Legislative Service Office (LSO), Governor's Office, and 48 Wyoming school districts.

This position contributes to statewide policy development and decision-making by coordinating commission meetings, commission information packets, facilitating interagency and public processes, and monitoring compliance with statutory and rule making requirements. Through independent judgment, planning expertise, and cross-agency coordination, this position supports transparent, efficient, and strategic operations for the State of Wyoming.

Working for the State of Wyoming offers more than a paycheck. Our total compensation package includes:

• Comprehensive health, dental, and vision insurance
• Paid vacation, sick leave, FMLA and holidays
• Retirement - Pension and 457B plans that help you build a secure future
• Flexible schedules and work-life balance options
• Meaningful work that makes a difference for Wyoming communities

Total compensation information is available separately from this description and does not form part of the employment offer.

Human Resource Contact: Serenity Moffett, serenity.moffett,

ESSENTIAL FUNCTIONS: The listed functions are illustrative only and are not intended to describe every function that may be performed in the job level.

• Provide expert administrative support to the SCD Director and three administrators.
• Manage complex calendars, schedule meetings, and coordinate communication with the School Facilities Commission, legislators, the Governor's Office, and Wyoming school districts.
• Ensure all administrative functions operate efficiently and in accordance with agency goals and procedures.
• Prepare executive briefing binders and presentations for meetings with the Governor's Office, School Facility Commission, legislators, and agency partners.
• Assist Director and Administrators in developing, tracking, and implementing the agency's internal policy handbook and strategic initiatives.
• Coordinate and plan meetings, including scheduling, logistics, agenda preparation, packet assembly, and preparation of official minutes.
• Serve as the primary contact for internal coordination to ensure staff readiness and timely submission of materials to the Legislative Service Office (LSO).
• Prepare and disseminate the SCD weekly Operations Analysis Fiscal Report for all divisions, offering new key insights and recommendations.
• Maintain performance tracking mechanisms for strategic goals, ensuring alignment between executive direction and divisional implementation.
• Support supervisors and administrators with routine personnel documentation and compliance tracking.
• Coordinate with Human Resources on onboarding and offboarding actions.
• Manage agency vehicle fleet reporting, equipment tracking, and building service requests.
• Serve as a trusted administrative and operational partner to the SCD Director and senior leadership team, providing executive-level support that enables informed decision-making and effective agency operations.
• Oversee and coordinate department-wide administrative functions, ensuring continuity of operations, compliance with state statutes, policies, and procedural requirements.
• Support coordination of formal rule making activities in collaboration with the Attorney General’s Office and Secretary of State, ensuring statutory compliance and accurate…