Office Support Specialist II

General Description

Open Until Filled

GENERAL DESCRIPTION:
The Wyoming Department of Agriculture seeks to fill an Office Support II for the Technical Services Division in Cheyenne, WY. This position is the public's primary contact with the Technical Services Division and its assigned programs and functions. Limited overnight travel may be required.

Working for the State of Wyoming offers more than a paycheck. Our total compensation package includes:

• Comprehensive health, dental, and vision insurance
• Paid vacation, sick leave, FMLA, and holidays
• Retirement - Pension and 457B plans that help you build a secure future
• Meaningful work that makes a difference for Wyoming communities
• and MUCH MORE!  for detailed information, or you can watch this short video to learn about our benefit package!

Want to see the full value of your compensation beyond salary? Explore our Total Compensation Calculator: (Use the "Apply for this Job" box below)..gov

Human Resource Contact:
Kelly Joppa / kelly.joppa /

The listed functions are illustrative only and are not intended to describe every function which may be performed at the job level.

Administer licensing programs for the division:

• Process licenses, permits, and registrations in accordance with State statutes pertaining to division programs.
• Track/monitor licensees within Wyoming.
• Reconcile all monies collected for licensing programs.
• Provide licensing statistics and data to stakeholders for program compliance
• Train and assist proctors on policies/procedures regarding licensing programs in Wyoming.

Other Administrative Duties:

• Perform administrative and customer service support for the division.
• Record official minutes for division meetings and affiliate-assigned boards, including overnight travel when necessary.
• Process submitted registrations and applications for feed, fertilizer, pesticide products and pesticide applicator licensing.
• Disseminate requested information to staff and the general public.
• Sort and distribute mail, answer phones, and log time and leave sheets.
• Collect and catalogue all inspector activity reports monthly.
• Assist other department divisions as needed.

• Preference may be given to the applicant with customer service and communication experience.
• Preference may be given to the applicant with a strong knowledge of Microsoft Programs, Google applications, and virtual meeting hosting.
• Preference may be given to the applicant with licensing database management experience.

• Knowledge of applicable computer applications.
• Knowledge of records processing and maintenance procedures and systems.
• Knowledge in the preparation of complicated documents.
• Knowledge and understanding of the agency and each respective division/program.

Education:
Associate s Degree (typically in Business, Agriculture, or other closely-related field)

Experience:
0-2 years of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Support Specialist I

OR

Education & Experience Substitution:
2-4 years of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Support Specialist I

Certificates, Licenses, Registrations:
None

• Typically, the employee may sit comfortably to perform the work; however, there may be some walking, standing, bending, carrying light items, driving an automobile, etc.
• Special physical demands are not required to perform the work.

• FLSA:
  Non-Exempt
• The Department of Agriculture may use a video interview as a mandatory first step of our process. If chosen for a video, you will receive an email with all the necessary information to complete this process.
• For the Veteran's preference consideration, supporting documentation must accompany your application.

to view the State of Wyoming Classification and Pay Structure.

to view the State of Wyoming total Compensation Calculator.

URL:

The State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.

Note:

Class Specifications are subject to change, please refer to the A & I HRD Website to ensure that you have the most recent version.