Site Administrative Assistant

Job Summary

This position is for a Site Administrative Assistant to provide comprehensive administrative support to the project. The Site Administrative Assistant will report to and receive directions from the Project Manager (PM) and will be required to balance administrative responsibilities along with other scopes of work as assigned. The responsibilities of the role will require daily coordination with the PM, Assistant PM, and Site Manager as well as others to prioritize work.

• Receives and screens phone calls and visitors and directs them to the appropriate parties.
• Composes and distributes complex correspondence using Bechtel standard word processing systems or other software applications.
• Reviews accuracy and format of outgoing documents which require manager approval.
• Coordinates requests from client, manager, and in-house staff.
• Determines action on important or emergency matters and knows whom to contact in the absence of manager.
• Maintains file of important matters for manager attention upon return.
• Collects, reviews, and distributes incoming hard copy mail.
• Coordinates complex travel arrangements, including details of business plans.
• Prepares itineraries and expense reports.
• Coordinates meetings, arrangements for facilities, required equipment, and catering.
• May prepare and distribute notices, agendas, information packets, and minutes. Independently maintains a hard copy or electronic calendar for responsible managers.
• May coordinate vehicle maintenance, including driving vehicles to a local shop for repairs.
• May manage vehicle mileage logs and vehicle parking pass assignment.
• Handles facility coordination and badge issuance.
• May assist with timekeeping as needed.
• Other administrative tasks as required.

• Requires 2-4 years of related experience.
• Must have the right to work and remain in the United States without visa sponsorship.

• Must be able to demonstrate advanced proficiency using Microsoft Excel, Outlook, PowerPoint, and Word. Skills assessments may be administered to evaluate proficiency.
• Must have excellent written and verbal communication skills including spelling, grammar, punctuation, and proper use of syntax.
• Must hold a valid driver's license and be able to work in a fast‑paced environment with a strong ability to multi‑task.
• Must be willing and able to work overtime with little or no notice.
• Strong organizational skills and the ability to prioritize administrative deliverables.
• Previous Bechtel experience working as an administrative assistant/secretary is helpful.
• Experience working at a construction jobsite is a plus.
• Ability to work on a job where site conditions may change daily.

For decades, Bechtel has worked to inspire the next generation of employees and beyond! Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive. Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth. Learn more at Bechtel Total Rewards

Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law. Applicants with a disability, who require a reasonable accommodation for any part of the application or hiring process, may e-mail their request to