Business Office Coordinator II

General Description

Join the Division of Criminal Investigation (DCI) in a vital support role that contributes to the success of the agency's mission. This position provides records support, data management, and data analysis for all three sections of DCI, helping ensure critical information is accurate, accessible, and actionable. You will also play an important role in supporting grant administration, contract coordination, purchasing and payment processes, inventory management, building access, and supply management across the Division.

Through a variety of administrative and office support functions, you will help maintain efficient operations and support the important work of protecting and serving the people of Wyoming.

• Comprehensive health, dental, and vision insurance
• Paid vacation, sick leave, FMLA, and holidays
• Retirement - Pension and 457B plans that help you build a secure future
• Flexible schedules and work-life balance options
• Meaningful work that makes a difference for Wyoming communities

• Manage customer service duties at the front desk and train and coach other employees who fill in.
• Schedule and coordinate support staff meetings as well as meeting rooms throughout the building.
• Develop, implement, and refine policies and procedures for the staff in order to keep the office running efficiently.
• Manage all employee IDs and access badges.
• Maintain a system for tracking those with/without facility access in compliance with FBI CJIS Security Policy, tracking background checks and auditing the access list.
• Document and track all training/travel requests while staying within a budget. Process travel vouchers.
• Act as the point of contact for all license plates for Division vehicles, phones/cell phones, and employee P-cards, tracking them properly.
• Manage all lease and maintenance agreements for the Division’s copiers, printers, and postage meters.
• Conduct audits on various essential functions.
• Act as a liaison between the Operations and Laboratory sections to ensure destruction orders are completed and destruction of evidence is documented.
• Track seizures internally and meet federal requirements for assets seized, forfeited, and sold.
• Assist the CJIS and Operations sections in managing the Missing Persons Database and the Cold Case Database.
• Complete red actions on public records requests for the entire Division.
• Interact with the public in a positive manner.
• Manage office inventory, ordering of supplies, and maintenance of equipment.
• Ensure all new hires have required equipment, access to equipment, and access to resources necessary to fulfill job obligations.
• Perform all other tasks as assigned by the supervisor or agency administration.

• Knowledge of agency organization and goals.
• Knowledge of management, supervisory, and organizational techniques.
• Knowledge of federal, state, and local statutes, laws, and ordinances.
• Knowledge of accounting principles, practices, and regulations.
• Some knowledge of the criminal justice system.
• Strong proficiency in Google and Microsoft products for organizational and tracking purposes.
• Strong ability to work independently.
• Understanding and ability to work within state purchasing and procurement standards.
• Understanding of federal grant processes and procedures, including audits and reporting.

Education: Bachelor’s Degree (typically, but not necessarily, in Business)

Experience: 0-3 years of progressive work experience (typically, but not necessarily, in Business) with acquired knowledge at the level of a Business Office Coordinator I

OR

Education & Experience Substitution: 4-6 years of progressive work experience (typically in Business) with acquired knowledge at the level of a Business Office Coordinator I

Certificates, Licenses, Registrations: None

• The employee may sit comfortably to perform the work, may walk, stand, bend, carry light items, drive an automobile, and may travel occasionally.
• Special physical demands are not required to perform the work.

• FLSA:
  Non-Exempt.
• A valid driver’s license may be required.

The State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.