Office Manager - High School CS

Office Manager

This position is responsible for providing administrative and secretarial support to assigned school administrators; monitoring assigned activities; and providing information, recommendations and/or direction as may be requested by assigned administrator; and to ensure the main office is run efficiently.

To perform this job successfully, an individual must be able to perform each essential duty/function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Job Tasks Descriptions
- Frequency - % of Time

• Coordinates a variety of programs and/or activities (e.g. building schedule, substitute teachers, assignments, conference room usage, meetings, site in-service day activities, workshops, travel/accommodations, school opening/closing, etc.) to ensure the availability of facilities, equipment, or personnel.
  
  - D - 20%
• Composes a wide variety of documents (e.g. correspondence, agendas, minutes, bulletins, reports, etc.) to communicate information to school and district personnel, the public, state officials, etc.
  
  - W - 10%
• Compiles data from a variety of sources (e.g. student information, time sheets, calendars, expenditures/budget, newsletters, staff attendance records, substitute log, etc.) to comply with district, financial, legal, and/or administrative requirements. Serves as a timekeeper for the school site.
  
  - D - 10%
• Maintains manual and electronic documents, files and records (e.g. student enrollment/withdrawal information, emergency cards, discipline referral information, attendance records, facility use, contracts, timesheets, keys, security cards, work orders, etc.) to provide up-to-date reference and audit trail.
  
  - D - 10%
• Monitors students referred for illness, discipline, etc. to ensure their safety and welfare. May administer first aid and prescription medications to students (under the direction of a health care professional) to provide emergency or necessary care in accordance with district, state, and federal requirements.
  
  - D - 5%
• Monitors assigned activities and/or program components (e.g. school site budget, account expenditures, purchase order documentation, account balances, grants, etc.) to ensure compliance with financial, legal, and/or administrative requirements.
  
  - W/M - 10%
• Oversees assigned staff and students to schedule work assignments, providing direction, set expectations, and/or assistance in performing their functions.
  
  - D - 5%
• Participates in meetings, workshops and seminars as assigned to convey and/or gather information required to perform functions. Presents information on administrative procedures, services, regulations, etc. to train and orient school personnel and/or disseminate information to appropriate parties.
  
  - Q - 5%
• Processes documents and materials (e.g. requests for field trip transportation, enrollment/withdrawal, daily attendance, report cards, discipline referrals, homeroom assignments, substitutes, maintenance requests, keys, grade books, etc.) to ensure efficient communication to all stakeholders.
  
  - D - 10%
• Responds to inquiries from a variety of internal and external parties (e.g. staff, parents, students, public agencies, etc.) to provide information, facilitate communication, and/or provide direction.
  
  - D - 5%
• Supports assigned administrative personnel to provide assistance with administrative functions.
  
  - D - 5%
• Performs other duties as assigned
  - Ongoing - 5%

Education and related work experience:

• High school diploma, or equivalent, required
• Specialized courses in accounting, finance, or business management, preferred
• 2-4 years' experience in office management, personnel management, accounting, or related field, preferred

Licenses, registrations or certifications:

• Criminal background check required for hire.

Technical skills, knowledge, & abilities:

• Advanced oral and written communication skills
• Advanced analytical skills; ability to review and interpret technical information and draw conclusions
• Bookkeeping, accounting, and math skills
• Adapts easily to changing work standards
• Critical thinking and problem-solving skills
• Attention to detail
• Ability to schedule meetings, activities, or trainings as they relate to the job
• Ability to use pertinent software applications, manage and maintain accurate records, and plan and manage projects
• Ability to maintain confidentiality in all aspects of the job
• Ability and willingness to adhere to attendance expectations and to follow district procedures for absence reporting
• Ability to promote and follow Board of Trustees policies, District policies, and building and department procedures
• Ability to communicate, interact, and work effectively and cooperatively with all people including those from diverse ethnic and educational backgrounds
• Ability to recognize the importance of safety in the workplace, follow safety rules, practice safe work habits, utilize appropriate/required…