Office Administrative Specialist II

Office Administrative Specialist II

The Wyoming Department of Health, Aging Division, is seeking a disciplined and detail-oriented professional to serve as an Office Administrative Specialist II within the Healthcare Licensing and Surveys (HLS) Business Office, and will perform executive/management administrative duties. In this capacity, you will provide critical administrative oversight and technical support in a lead role to ensure the integrity of healthcare facility certifications and state licensure records.

Primary responsibilities include monitoring and tracking mandatory federal and state timelines for facility surveys to ensure all regulatory documentation is processed within statutory deadlines. This role requires the maintenance of comprehensive electronic filing systems, the execution of precise data entry, and the performance of essential research to support provider certification records.

This position is also responsible for producing formal correspondence and specialized reports unique to the HLS mission, necessitating a high degree of written precision and professional communication. As a representative of the Business Office, you will facilitate efficient daily operations by performing receptionist duties, providing management support, and coordinating office-wide administrative tasks. The successful candidate will serve as a professional liaison for the agency, utilizing excellent oral and written communication skills to interface effectively with department staff and external stakeholders.

HLS serves as the primary regulatory authority for licensed and certified healthcare facilities within the State of Wyoming. HLS is dedicated to protecting the health, safety, and welfare of residents and patients by ensuring all Medicare, Medicaid, and state-licensed providers adhere to established quality of care standards.

Working for the State of Wyoming offers more than a paycheck. Our total compensation package includes:

• Comprehensive health, dental, and vision insurance
• Paid vacation, sick leave, FMLA, and holidays
• Retirement - Pension and 457B plans that help you build a secure future
• Flexible schedules and work-life balance options
• Meaningful work that makes a difference for Wyoming communities
• and MUCH MORE!

Employees enjoy:

• Comprehensive health coverage – medical, dental, and vision plans for you and your family
• Voluntary Benefits – including life insurance for you and family members, ambulance, pet insurance, short/long-term disability, flex spending and health savings accounts
• Multiple retirement options – including the Wyoming Retirement System and a 457B account, helping you plan for long-term financial security
• Generous paid leave and flexible schedules – vacation, sick leave, paid FMLA and 11 paid holidays each year
• Public Service Loan Forgiveness eligibility – for those with qualifying student loans
• Training and professional development – to support your career growth and advancement
• Employee Assistance Program – Includes paid short-term counseling, legal, financial and work-life benefits and select employee discounts
• Wellness Program – Earn paid time off and incentives by focusing on your personal health

Know your full value. Your paycheck is only part of the picture. The State of Wyoming offers a Total Compensation Calculator that shows the full value of your salary plus benefits, so you can clearly see what your complete compensation package looks like.

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Working for the greatest state in the nation – Wyoming offers a lifestyle you can't find anywhere else — wide-open spaces, clean air, friendly communities, year-round recreation, and no state income tax.