Field Office Coordinator - Cheyenne, WY

Under the direction of the area Station Manager or Operations Manager, the Field Office Coordinator is responsible for coordinating and overseeing the day-to-day administrative, workforce support, and business operations for assigned field office locations. Acting as a central point of coordination for employees, field leadership, customers, and corporate departments, this role ensures station operations run efficiently, workforce readiness requirements are maintained, administrative processes are executed accurately, and employees receive the support necessary to perform their roles successfully.

This role serves as a trusted partner to Station Management and plays a key role in supporting operational effectiveness, employee engagement, compliance, communication, and continuous improvement initiatives within the station.

• Coordinate and oversee the day-to-day administrative functions of the station.
• Serve as the primary administrative support resource for the field office, assisting employees, supervisors, managers, customers, and visitors.
• Manage reception, correspondence, office systems, records management, and office supply inventories.
• Coordinate facility-related administrative requirements, vendor services, and office resource management.
• Coordinate meetings, travel, accommodations, and station logistics as required.
• Support workforce scheduling coordination and operational initiatives in partnership with station leadership.
• Anticipate operational and administrative requirements and proactively identify opportunities to improve efficiency and service delivery.
• Ensure appropriate administrative coverage and cross‑training to support business continuity.

• Coordinate onboarding activities for new employees, ensuring required documentation, orientation, system access, training, and equipment assignments are completed.
• Support recruiting activities including job postings, candidate screening, interview scheduling, candidate communications, and hiring administration.
• Maintain employee records and assist with tracking certifications, licenses, training requirements, competency development, and compliance documentation.
• Monitor workforce readiness by tracking training, certifications, licenses, and compliance requirements.
• Coordinate training activities and support employee development initiatives in partnership with field leadership, Human Resources, and operational departments.
• Support employee engagement initiatives, event planning, recognition programs, meetings, and communications.
• Assist employees and managers with day‑to‑day workforce‑related inquiries and administrative needs.
• Serve as a key resource to employees and managers by helping resolve routine workplace, administrative, and workforce support matters.
• Identify workforce support needs and recommend improvements to onboarding, training, communication, and employee experience initiatives.

• Ensure employee, equipment, customer, and operational information is entered accurately and maintained within company systems.
• Maintain station documentation, records, and compliance files in accordance with company and regulatory requirements.
• Support purchase order administration, workflow management, document control, and related administrative processes.
• Maintain safety records, distribute meeting minutes, and support local health, safety, and environmental initiatives.
• Generate reports, metrics, and information to support management decision‑making and operational planning.
• Support data quality initiatives and promote adherence to company processes and administrative standards.
• Monitor key administrative and workforce compliance requirements and elevate potential gaps or risks to station leadership.
• Assist station leadership in maintaining operational readiness through effective management of administrative systems and records.

• Act as a liaison between station operations, Human Resources, Accounting, Maintenance, Safety, and Corporate Services.
• Facilitate communication between…