Part Time Administrative Assistant ONSITE Cheyenne, WY

Description

Our client is seeking a highly organized and professional Administrative Assistant II to provide onsite support for staff. This role supports administrative operations, purchasing, travel coordination, facility support, meetings, workshops, and office management activities. This role will be onsite, part time on Tuesdays, Wednesdays and Thursdays.

The ideal candidate will possess strong organizational skills, excellent communication abilities, and experience supporting multiple stakeholders in a fast-paced environment. This is an onsite role requiring a professional demeanor and the ability to exercise sound judgment while handling administrative responsibilities.

Responsibilities

Administrative Support & Procurement

Process and track purchases using organizational procurement systems.

Obtain and manage vendor quotes as needed.

Track shipments and ensure timely receipt of goods.

Coordinate office, facility, and janitorial supply ordering and inventory.

Maintain office phone directories and office signage.

Ensure purchasing activities comply with organizational policies and procedures.

Travel Coordination

Manage domestic and international travel arrangements.

Prepare travel authorizations and expense documentation.

Coordinate airfare, hotels, rental cars, and travel logistics.

Track travel-related funding and compliance requirements.

Maintain travel records and support reimbursement processing.

Meetings, Workshops & Office Operations

Coordinate onsite meetings, workshops, and events.

Provide administrative support for staff and visitors.

Maintain calendars, meeting room schedules, and facility tours.

Assist with meeting logistics, communications, and documentation.

Record meeting minutes when required.

Support property tracking, audits, and record management activities.

Administrative Coordination

Communicate organizational announcements, deadlines, and updates.

Support operational processes and administrative procedures.

Maintain accurate records and documentation.

Provide backup support to the broader administrative team as needed.

Required

High school diploma or equivalent.

Minimum two (2) years of administrative support experience.

Proficiency with Google Workspace.

Strong organizational and multitasking skills.

Excellent written and verbal communication skills.

Ability to exercise discretion with confidential information.

Strong interpersonal skills with the ability to support diverse teams.

Basic mathematical skills including percentages and decimals.

Ability to work independently and collaboratively.

Preferred

Experience with Concur, Workday, UProcure, or similar systems.

Knowledge of purchasing and travel administration.

Experience supporting technical or research organizations.

Familiarity with facilities operations or property management.

Skills

administrator support, travel coordination, office administration

Additional

Skills & Qualifications

This position supports purchasing, travel, facility administration, workshops, meetings, and general administrative functions. Candidates who thrive in organized, service-oriented roles and enjoy supporting technical teams are strongly encouraged to apply.

Job Type & Location

This is a Contract position based out of Cheyenne, WY.

Pay and Benefits

The pay range for this position is $22.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

- Medical, dental & vision
- Critical Illness, Accident, and Hospital - 401(k) Retirement Plan
- Pre-tax and Roth post-tax contributions available
- Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability
- Health Spending Account (HSA) - Transportation benefits
- Employee Assistance Program
- Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Cheyenne,WY.

Final date to receive applications

This position is anticipated to close on Jul 31, 2026.

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