Attendance Secretary - Junior High [CE12

Attendance Secretary

This position is responsible for ensuring accurate attendance accounting; resolving attendance related issues; ensuring compliance with state reporting and documenting requirements; conveying attendance related information to appropriate parties; and providing general clerical support, information and/or direction as may be assigned at assigned school site.

To perform this job successfully, an individual must be able to perform each essential duty/function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Job Tasks Descriptions
- Frequency - % of Time

1. Communicates with students, teachers, parents, staff, etc. (e.g. courtesy calls to parents, attendance history, parent letters, passes to students, etc.) to resolve problems and coordinate activities and processes.

- D - 25%

2. Maintains a variety of attendance records, schedules, and files (manual and computer) (e.g. contact and telephone logs, student attendance, etc.) to document activities and/or provide reliable information.

- D - 15%

3. Notifies parents and/or guardians of student absences for the purpose of meeting county, state, and federal requirements.

- D - 10%

4. Obtains attendance records for student entry and exit from campus during school hours (e.g. admission slips, late notices, class release forms, etc.) to ensure accurate reporting of excused absences and truancies.

- D - 10%

5. Prepares attendance-related reports and written materials (e.g. standardized/special reports, letters to parents, passes for students, incoming calls on attendance slips, etc.) to convey information regarding school and/or district activities and procedures.

- D - 10%

6. Processes documents and materials (e.g. discrepancies, corrects errors in attendance records, changes unverified absences to unexcused, attendance codes, summer school program information, etc.) to disseminate information to appropriate parties. Research discrepancies of attendance information and/or documentation to ensure accuracy of attendance data before processing.

- D - 10%

7. Responds to inquiries from a variety of individuals (e.g. staff, parents, probation officers, other schools, and/or students, etc.) to provide necessary information.

- D - 5%

8. Participates in meetings, workshops and seminars as assigned for the purpose of conveying and/or gathering information required to perform functions.

- W/M - 5%

9. Manage and complete assigned regular and/or special department projects on-time and within budget. Ensure thorough, accurate and timely completion. Evaluate project processes and procedures to facilitate further improvements and efficiencies.

- As needed - 5%

10. Performs other duties as assigned
- Ongoing - 5%

TOTAL = - 100%

High school diploma or equivalent

One to three years of experience in an administrative office setting

Criminal background check required for hire

Pre-employment proficiency test

Strong oral and written communication skills

Strong interpersonal relations skills

Customer service and public relations skills

Critical thinking and problem-solving skills

Basic math skills

Attention to detail

Ability to maintain confidentiality in all aspects of the job

Ability to manage multiple tasks with frequent interruptions

Ability to manage multiple priorities

Ability and willingness to adhere to attendance expectations and to follow district procedures for absence reporting

Ability to promote and follow Board of Trustees policies, District policies, and building and department procedures

Ability to communicate, interact, and work effectively and cooperatively with all people including those from diverse ethnic and educational backgrounds

Ability to recognize the importance of safety in the workplace, follow safety rules, practice safe work habits, utilize appropriate/required safety equipment, and report unsafe conditions to the appropriate administrator

Operating knowledge of and experience with personal computers and peripherals.

Operating knowledge of and experience with typical office equipment, such as telephones, copier, fax machine, etc.

Operating knowledge of and experience with office productivity programs, such as Microsoft Office Suite, E-mail, etc.

Operating knowledge of and experience with district information technology systems and department-specific software and equipment required within 3 months after entering position

Reports to:

Principal or Assistant Principal

Direct reports:
This position has no direct reports