Construction Administrative Assistant - Cheyenne, WY (34251

Job Details

Job Location:

Cheyenne, WY 82007

Position Type:
Full Time Travel Percentage:
None Job Category:
Electrical - General Labor Position Summary

This Position works under indirect supervision and provides administrative and clerical support to Special Projects Operations.

The Construction Administrative Assistant deals directly with a diverse group of important external contacts and visitors as well and internal contacts at all levels of the organization.

Independent judgement and professionalism is required to plan, prioritize and organize a diversified workload.

• Responsible for assisting managers in tracking multiple projects.
• Perform administrative and clerical tasks.
• Maintain data for making transfers of personnel.
• Filing project documents, creating and maintaining project schedules.
• Arranging travel and scheduling meetings, meeting minutes.
• Process RFI (Request for Information) from contractor and submits to PM.
• Process change orders on request.
• Establish and maintain project logs of RFIs, change order requests, submittals and trasmittals, submits and reviews timecards and expenses.
• Receive and organize all documents for Assistant General Superintendent.
• Answer phone and return phone calls.
• Collaborate with management concerning current manpower regarding who is available and what resources are available.

• Perform other related duties as assigned to ensure efficient and effective processes and smooth operation of department.

• High school diploma required with 1-4 years administrative experience.
• Recent college graduate with interest in construction work or pursuing college degree in engineering or construction a plus.
• Understanding and proficiency with Microsoft Office Products, with excellent Excel skills.
• Previous experience and understanding of commercial construction industry.

• Detail oriented and strong organizational skills required.
• Excellent problem-solving skills and capacity to identify and resolve problems in a timely manner.
• Strong written, and verbal communication skills.
• Ability to maintain a high degree of confidentiality and exercise discretion and appropriate judgment in handling sensitive material.
• High attention to detail, accuracy, and thoroughness.
• Mature and self-directed.
• Demonstrated ability to perform customer service with positive results.
• Work independently as well as in a collaborative environment.
• Customer service oriented.
• Planning, calendaring and organizing.
• Attention to detail and accuracy
• Flexibility and adaptability.
• Knowledge of operation of standard office equipment.
• Knowledge of clerical and administrative procedures and systems such as filing and record keeping.
• Must be able to pass drug and background check.

The work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

May work inside or outside. Possible exposure to hot and cold temperatures, in all-weather elements such as rain, heat, cold and snow. This position also requires work at extreme heights, in areas that are under construction, or in restricted areas such as a switch gear room, manhole, utility tunnel, crawl space, or attic, in confined spaces, and on slippery or uneven surfaces;

works on ladders, scaffolds, aerial lifts, catwalks, in ditches and excavations; works in and around single and multi-story buildings with all exposures typical of a heavy construction site, including portable sanitary facilities.

• Must be able to bend, stoop, squat, crawl, climb, kneel, balance, push, pull and reach overhead.
• Lift 51 pounds, routinely. Constantly move about on the feet.
• Climb ladders of all types.
• Complete full day assignments involving overhead work.
• Must be able to make transition from employee parking area or street into construction work areas and to access all levels of the building, even if the only means of access is by…