Administrative Assistant III, President's Office

• Hours of Work:
  Monday – Friday 8:00am to 5:00pm.

• Screening will begin ASAP and continue until the position(s) is filled.

• Start date to be determined, but as soon as practicable after the hiring/interview process.

Salary and Benefits:
This is a full-time, benefited Staff, S27 level position. Starting salary range: $19.38 - $23.74/hourly, depending upon experience.

• Educational Benefits for the employees and dependents

• Tuition Reimbursement

• 17 Paid Holiday/Closure Days

• Three Paid Personal Days

• Healthcare/Dental/Vision/Life Insurance

• Generous Retirement Benefits - 14.62% Employer Paid/4% Employee Paid

• Paid Vacation and Sick Leave

• Onsite Childcare Center

• Professional Development Opportunities

The Administrative Assistant III is a full-time, benefited position in the President’s Office responsible for providing administrative and operational support to functions not assigned to the Manager, Executive Operations. This position supports the Chief Experience Officer (CXO); provides administrative services for Communications & External Relations; and assists with executive office coordination efforts across the institution. The role ensures efficient day-to-day administrative operations through scheduling, document preparation, communication coordination, purchasing support, and customer service, while professionally representing the College in a
-high-profile environment.

To perform successfully in this position, an individual must be able to perform principal responsibilities satisfactorily as well as possess education/experience, employ the knowledge, skills, and abilities as listed in representative fashion; reasonable accommodations may be made to enable individuals with disabilities to perform the principal responsibilities.

• Executive time and priorities are optimized through accurate calendar management, effective meeting coordination, timely document preparation, professional correspondence, and responsive administrative support for the Chief Experience Officer.
• Continuity and responsiveness within the President's Office and Office of Student Experience are maintained through dependable day-to-day coordination, timely follow-through, and appropriate resolution or escalation of administrative needs.
• Executive decisions and commitments move forward through accurate documentation, communication, tracking, and follow-up of action items from executive meetings.

• Daily operations of the Office of Marketing & Communications remain efficient and responsive through coordinated scheduling, meeting support, travel assistance, and administrative logistics.
• Purchasing, payment, and billing workflows are timely, accurate, and compliant through complete processing and documentation of purchasing requests, billing activity, P-Card activity, invoices, and tax-exempt paperwork.
• Marketing projects, events, interviews, and media productions remain organized, on schedule, and aligned with divisional priorities through proactive administrative coordination and follow-through.
• Operational continuity and brand stewardship are supported through organized, accurate, and accessible departmental files, brand assets, and administrative records.

• Faculty, staff, students, and external stakeholders receive prompt, professional service, and inquiries reach the appropriate resource through accurate assessment, routing, and follow-up.
  
  Accurately process supplies, forms, and records, supporting efficient internal workflows, and minimizing administrative bottlenecks.
• Internal workflows remain efficient and administrative delays are minimized through timely and accurate processing of supplies, forms, and records.
• Seamless operational coverage is maintained through ongoing collaboration, clear handoffs, and shared awareness of responsibilities among team members.
• Provide effective ongoing collaboration with other team members, ensuring responsibilities are clearly aligned, and operational coverageremainsseamless.

• Records remain accessible, compliant, and reliable through organized maintenance of electronic and physical files in accordance with applicable retention and documentation standards.
  
  Maintain electronic and physical records in accordance with retention and documentation standards, ensuring accessibility, compliance, and continuity across offices.
• Maintain electronic and physical records in accordance with retention and documentation standards, ensuring accessibility, compliance, and continuity across offices.
• Internal and external stakeholders receive clear, consistent, and timely information through coordinated communication across multiple channels and dependable follow-up.

• Meetings and events are executed smoothly through coordinated schedules, logistics,…