Secretary; OFFICE Automation

Job Title

Warren AFB, WY Secret Polygraph Unspecified Career Level Not Specified Salary Not Specified

Duties

• Prepares a wide variety of recurring and nonrecurring correspondence, reports, and other documents from information obtained from the staff, files, and other sources. Prepares and finalizes various recurring reports, determining and modifying format, content, and frequency requirements.
• Reviews and processes incoming and outgoing correspondence, materials, publications, regulations, and directives. Screens incoming mail to identify what needs to be brought to the attention of the supervisor, referred to appropriate staff, rerouted to other organizations/offices, or handled personally.
• Receives telephone calls, greets visitors, and ascertains the nature of the calls or visits. Based upon detailed knowledge of the organization and its programs and operations, determines appropriate action. When supervisor is not available, determines whether important business and high ranking calls and visitors should be referred to another staff member or delayed until supervisor is available, taking telephone messages or making later appointments as appropriate.
• Independently notes and follows-up on commitments made at meetings and conferences by staff members, and maintains supervisor's calendar, coordinates meeting arrangements, and/or schedules meetings and/or conferences.
• Performs other clerical and administrative work in support of the office/organization. Develops, establishes, updates, and maintains office procedures and records/files of various types to ensure effective and efficient operation of the office. Serves as liaison between the supervisor and subordinate units.
• Uses varied and advanced functions of word processing software to create, format, modify, edit, and print a variety of letters, reports, memos, and other textual documents. Uses advanced functions to generate tables of contents, import graphs or databases, create glossaries, and align multiple columns.

Requirements Conditions of Employment

• U.S. Citizenship is required
• Males must be registered for Selective Service, see Legal and Regulatory Guidance
• If authorized, PCS will be paid IAW JTR and AF Regulations. If receiving an authorized PCS, you may be subject to completing/signing a CONUS agreement. More information on PCS requirements may be found at:
• This posn is subject to provisions of the DoD Priority Placement Program
• For more information on Acq Demo please go to DoD Acq Demo Homepage (Use the "Apply for this Job" box below). and Fact Sheet .html
• Disclosure of Political Appointments
• All federal employees are required to have direct deposit
• The incumbent must have the ability to type a minimum of 40 WPM.
• Required to handle and safeguard sensitive and/or classified information in accordance with regulations to reduce potential compromise.
• May be required to travel by military or commercial aircraft in the performance of TDY assignments.
• May be required to work overtime on an unscheduled or emergency basis.
• Must be able to obtain and maintain a SECRET Security Clearance.
• This announcement may result in a 120-day register that may be used to fill like vacancies for 120 days after the closing date. Applicants may be referred for consideration as vacancies occur.
• Depending on the type of position (competitive/excepted) you are selected for, you will be required to serve a 1-year probationary period OR 2-year trial period.
• Upon completion of your probationary/trial period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.
• Conditions of Employment Cont. under Qualifications Tab

In order to qualify, you must meet the specialized experience requirements described in the Office of Personnel Management (OPM) Qualification Standards for General Schedule Positions, Clerical and Administrative Support Positions. SPECIALIZED

EXPERIENCE:

Applicants must have at least one (1) year of specialized experience at the next lower broadband NK-01, equivalent to the next to lower grade GS-04 or equivalent in the Federal Service. Specialized experience must include preparing a wide variety of recurring and nonrecurring correspondence, reports and other documents from information obtained from the staff, files and other sources;
Reviewing and processing incoming and outgoing correspondence;
Receiving telephone calls, greeting visitors and ascertaining the nature of the calls or visits;
Maintaining supervisor's calendar, coordinating meeting arrangements and scheduling meetings and/or conferences;
Performing clerical work;
Use of multiple office automation software with varied functions. OR

EDUCATION:

Four years of education above the high school level obtained in an accredited business, secretarial or technical school, junior college, college, or university.

NOTE:

You must submit a copy of your transcripts. OR COMBINATION OF EXPERIENCE AND

EDUCATION:

A combination of…