Senior Office Support Specialist

GENERAL DESCRIPTION

The Wyoming Department of Corrections Central Office in Cheyenne is seeking a Senior Office Support Specialist to join our team. The position supports the Central Office with complex administrative and clerical support. Responsible for senior administrative management of day-to-day operations, assigned programs or projects; may provide leadership and guidance to administrative staff.

Working for the State of Wyoming offers more than a paycheck. Our total compensation package includes:

• Comprehensive health, dental, and vision insurance
• Paid vacation, sick leave, FMLA, and holidays
• Retirement - Pension and 457B plans that help you build a secure future
• Flexible schedules and work-life balance options
• Meaningful work that makes a difference for Wyoming communities

and MUCH MORE!

Want to see the full value of your compensation beyond salary?

Explore our Total Compensation Calculator: compensation calculator.wyo.gov

Human Resource Contact:
Anna Krier  or anna.krier

The listed functions are illustrative only and are not intended to describe every function that may be performed at the job level.

• Acts as liaison between director, division administrators, and program managers to coordinate calendars for meetings and conference calls.
• Provide instruction on office policies, procedures, and rules and may proctor examinations.
• Attends, takes minutes, and prepares necessary records for meetings.
• Reports time for executives weekly and vehicle mileage as necessary.
• Makes all necessary travel arrangements for executive staff.
• Receives, analyzes, and responds to requests for information.
• Compiles and analyzes a variety of data and information and prepares related reports.
• Explains program requirements and interprets policies.
• Administers the database for information.
• Prepares routine response/notification letters.
• Prepares a routine compliance schedule.
• Determines scope of work through data and service analysis.
• Assures the procurement process is managed appropriately and according to procedures established by the Department of Administration and Information.
• Involved in the procedure of drafting regulations for an agency or program/project.
• Direct workflow of the office.
• Screens visitors to determine whether they should be given access to specific individuals.
• Work may involve taking on various administrative responsibilities to allow management to focus on critical issues.
• Coordinates a variety of advanced, diversified, and/or confidential administrative support functions.
• Represents management in matters with immediate staff, agency staff, other agencies, and the public.
• Conducts research related to the specific project or program.

• Knowledge of applicable computer applications
• Knowledge of maintenance procedures and systems
• Knowledge in the preparation of complicated documents
• Knowledge and understanding of the agency and each respective division/program

Bachelor's Degree (typically in Business)

0-1 year of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Support Specialist II

3-4 years of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Support Specialist II

None

• Typically, the employee may sit comfortably to perform the work; however, there may be some walking, standing, bending, carrying light items, driving an automobile, etc.
• Special physical demands are not required to perform the work.

• FLSA:
  Non-Exempt
• This position must pass a background/reference check.
• The Wyoming Department of Corrections is a Drug-Free Workplace. Per WDOC policy, all staff is subject to drug testing while employed by WDOC. Successful applicants for employment must pass a drug screen upon appointment.
• WDOC is a Tobacco-Free workplace and prohibits the taking, carrying, possessing, or introducing of smoking materials, smokeless tobacco, or tobacco substitutes on or into WDOC facilities and grounds.
• WDOC has a strict dress code policy to include standards for facial hair, body art, and piercings/gauges. All applicants must meet the standards of this dress code to be considered for employment.
• The Wyoming Department of Correction is in compliance with the Federal Prison Rape Elimination Act (PREA) of 2003. It is the policy and practice of WDOC to protect…