Contracts Specialist

The Contracts Specialist supports Lucky Star Casinos, Hotels, and Convenience Stores by administering contracts from intake through execution and closeout. This role is the day-to-day manager of the contract lifecycle process and serves as a primary administrator/power-user for contract management software and e-signature tools. The Contracts Specialist assists in identifying deviations from approved standards, escalates risk issues for legal review, and ensures stakeholders follow required approval and documentation procedures.

• Under the supervision of legal, serve as the central point of contact for contract requests: intake, triage, completeness checks, and assignment to the appropriate workflow, and draft, revise, and format contracts, amendments, statements of work, and related documents using approved templates, clause library, and playbooks; prepare redlines and comparison versions.
• Coordinate internal review and approvals (Procurement, Legal, Finance, Operations, IT, Risk/Compliance) and document approvals in the contract management system.
• Route contracts for execution using e-signature tools; ensure signature authority is followed and fully executed copies are distributed and stored in the repository.
• Maintain the contract repository and contract log(s): accurate metadata, key terms, renewal/notice dates, obligations, and supporting documents (COIs, exhibits, vendor documents).
• Track renewals, expirations, and notice requirements; drive timely renewal/termination decisions and send required reminders and notices for review/approval.
• Support procurement solicitation activities (RFIs/RFQs/RFPs) by maintaining standard terms, assembling contract packages, and coordinating bidder/vendor documentation.
• Maintain vendor compliance documentation required by policy (e.g., certificates of insurance, W-9/W-8, licenses/permits as applicable to the vendor/engagement) and coordinate updates with stakeholders.
• Prepare contract summaries and status reports; develop dashboards/metrics (cycle time, backlog, renewals, clause deviations) for Procurement and Legal leadership.
• Support continuous improvement: update standard templates, playbooks, and SOPs in coordination with Legal and Procurement; assist with training stakeholders on process and tools.
• Handle sensitive and confidential information appropriately, including information that may be subject to attorney-client privilege; follow all information security and records retention requirements.
• Maintain current required licenses for all tribal and state entities.
• Must exhibit STAR treatment to all customers and co-workers.
• Other duties as assigned.

• Sit and/or stand continuously and perform job functions for a full shift with lunch break in an office environment.
• Requires bending, twisting, reaching, crouching, kneeling, lifting and pulling.
• Move objects up to and exceeding 25lbs. with reasonable accommodations.

• Minimum 5 years of contract administration/contract management experience in a corporate, government, or Tribal environment.
• Demonstrated experience managing contract lifecycle activities (intake, drafting/redlining, approvals, execution, repository, renewals, reporting).
• Experience with contract management and e-signature tools (e.g., Ironclad, Docu Sign) and strong proficiency in Microsoft Office (Word, Excel, Outlook).
• Strong writing, organization, and attention to detail; ability to manage multiple deadlines and stakeholders without dropping tasks.
• Ability to communicate professionally with internal leaders and external vendors; comfort discussing business terms and escalating legal/risk issues appropriately.
• Ability to qualify for and maintain a Cheyenne-Arapaho Gaming License; must pass required pre-employment screening (including drug test, as applicable).
• Bachelor’s degree or certification in procurement, contracting, paralegal studies, or a related discipline.
• Attention to detail and ability to handle complex documentation.
• Must pass pre-employment drug test.
• Excellent verbal and written communication skills.

Salary is negotiable.

The Lucky Star and…