Payroll Tax Analyst

At Stantec, we have some of the world’s leading professionals passionate about enabling our business to be its best. Our business teams include finance, procurement, human resources, information technology, marketing, corporate development, HSSE, real estate, legal, and practice services. We bring diverse backgrounds, skills, and expertise and create a caring culture where everyone can thrive. Through teamwork and collaboration, we’re building a stronger, more resilient Stantec every day.

We are seeking a detail-oriented Tax Analyst to join our Financial Services team, reporting directly to the Payroll Tax Manager. In this role, you will play a key part in supporting our payroll operations, with a strong emphasis on payroll tax compliance and analysis. The ideal candidate will possess a solid understanding of payroll processes and a working knowledge of relevant tax regulations.

• Provide administrative tax support by scanning and uploading tax notices to ADP Smart Compliance.

• Maintain accurate records for State Income Tax (SIT) and State Unemployment Insurance (SUI), including account numbers, online logins/passwords, and SUI rates. Contact agencies as necessary to resolve discrepancies.

• Ensure proper tax set-up and withholding for employees based on their work location and state of residency. Communicate with employees when they have questions about their tax deductions and W2s.

• Calculate bonus and other repayments for terminating or otherwise overpaid employees. Work with HR Benefits 401k team to adjust resulting deductions and match.

• Manage distribution of new/updated tax forms to stakeholders as updates are released by tax agencies.

• Serve as the first point of contact for internal or external tax-related questions, escalating complex inquiries to the Tax Manager or Payroll Manager as necessary.

• Test system and legislative patches to verify readiness for production.

• Prepare and upload balance adjustments for tax and 401k issues.

• Prepare quarterly and monthly reports and check requests for agencies not serviced by ADP.

• Perform reconciliations utilizing intermediate Excel skills to ensure accurate tax reporting and compliance.

• Create ad hoc reports for executives by extracting and consolidating data from multiple sources to support strategic decision-making and regulatory reporting.

• Sort and file incoming tax-related mail and address correspondence that requires follow-up or response.

• Assist with additional tasks as assigned by the Tax Manager.

• Knowledge of payroll processes including understanding of federal, state, and local tax regulations

• Ability to effectively multi-task and prioritize in a fast-paced environment

• Must be able to gather and integrate data from disparate sources, create customized reports, and accurately assess the reliability and validity of source data

• Demonstrate ability to work both in a team environment and independently

• Ability to maintain confidentiality

• Oracle Payroll experience (preferred, not required)

• Multi-state experience (required) and Global Mobility experience (highly preferred)

• Acquisition experience (ideal)

• A degree in Accounting or a related discipline

• Three to five years of directly related experience is preferred. An equivalent combination of education and experience may be considered.

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

Stantec is a global leader in sustainable engineering, architecture, and environmental consulting. The diverse perspectives of our partners and interested parties drive us to think beyond what’s previously been done on critical issues like climate change, digital transformation, and future-proofing our cities and infrastructure. We innovate at the intersection of community, creativity, and client relationships to advance communities everywhere, so that together we can redefine what’s possible.

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