Records and Communication Lead

Job Title

The Wyoming Department of Corrections seeks a candidate to manage systems and actions related to official Department records, public records requests, and external communications.

The Wyoming Department of Corrections seeks a candidate to manage systems and actions related to official Department records, public records requests, and external communications. This candidate will recommend and implement department-wide policies and procedures for unit managers. This will include state retention schedules and oversight of records maintenance, retrieval, and retirement practices while ensuring compliance with state, federal, and department requirements.

In addition, this position will oversee the Department's internal and external communications program, including maintaining press contacts, serving as the primary point of contact for press/media and ensuring the release of public records/information. As well as manage, coordinate, and oversee the Department's statutorily mandated public records request program.

Working for the State of Wyoming offers more than a paycheck. Our total compensation package includes:

• Comprehensive health, dental, and vision insurance
• Paid vacation, sick leave, FMLA and holidays
• Retirement - Pension and 457B plans that help you build a secure future
• Flexible schedules and work-life balance options
• Meaningful work that makes a difference for Wyoming communities and MUCH MORE!

• Oversee the department's records management system to include retention schedules, storage, training, amending, legal holds, and quality assurance.
• Manage, review, and revise the Department policy governing the department-wide records management system and digital archiving system.
• Manage official Departmental internal and external communications to include communications with the public and press, maintenance of intranet and internet sites, and development and maintenance of communication policies.
• Manage, coordinate, and oversee the Department's statutorily mandated public records request system.
• Respond to public records requests in accordance with statutory requirements.
• Function as the Department's public records designee.
• Function as a Divisional resource for other Departmental projects.
• Assist the Department of Correctional Industries program in marketing and communications of their goods and services.

Preference will be given to candidates with systems and database experience, communications, or records. Knowledge and experience working in Corrections are a plus.

Knowledge of records management concepts.

Knowledge of Corrections and the criminal justice system.

Knowledge of communication resources and organizations.

Skill in oral and written communications

Skill in developing, organizing, and maintaining a large record and documentation system.

Ability to create and analyze statistical data

Minimum Qualifications:

Education:

Bachelor's Degree (typically in Records or Data Management)

Experience:

0-3 years of progressive work experience in (typically in Records and Data Management) with acquired knowledge at the level of a Records & Data Management Specialist II OR 4-6 years of progressive work experience in (typically in Records and Data Management) with acquired knowledge at the level of a Records & Data Management Specialist II

Certificates, Licenses, Registrations:
None

Physical requirements include lifting up to 20 pounds without assistance. Standing regularly, talking/hearing regularly. Visual ability to determine the accuracy, neatness, and thoroughness of the work assigned. Pushing/Pulling/Lifting/Grasping regularly. Typing/Repetitive motion. Visual ability to perform an activity includes analyzing data and figures, viewing a computer terminal, and extensive repetitive motion. May be exposed to mechanical or atmospheric hazards periodically. Some travel is required.

Notes:

• FLSA:
  Non-Exempt
• The State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities. No notice of eligibility will be sent to applicants who meet the minimum qualifications.
• The Wyoming Department of Corrections is a Drug-Free Workplace. All staff is subject to drug testing while employed by the WDOC per WDOC policy. Successful applicants for employment must pass a background/reference check, medical evaluation, and urinalysis drug test prior to appointment.
• The Wyoming Department of Corrections is a Tobacco-Free Workplace. It prohibits the taking, carrying, possessing, or introducing of smoking materials, smokeless tobacco, or tobacco substitutes on or into WDOC facilities and grounds.
• The Wyoming Department of Corrections is in compliance with the Federal Prison Rape Elimination Act (PREA) of 2003. It is the policy and practice of WDOC to protect inmates/offenders from personal abuse, corporal punishment, personal injury, disease, property damage and harassment, and the…