Records and Communication Lead

General Description

The Wyoming Department of Corrections seeks a candidate to manage systems and actions related to official Department records, public records requests, and external communications. This candidate will recommend and implement department-wide policies and procedures for unit managers, including state retention schedules and oversight of records maintenance, retrieval, and retirement practices, ensuring compliance with state, federal, and department requirements. The role also oversees the Department’s internal and external communications program, maintaining press contacts, serving as the primary point of contact for press/media, ensuring release of public records/information, and managing the statutory public records request program.

• Comprehensive health, dental, and vision insurance
• Paid vacation, sick leave, FMLA and holidays
• Retirement – pension and 457B plans
• Flexible schedules and work‑life balance options
• Meaningful work that makes a difference for Wyoming communities and MUCH MORE!

• Oversee the department’s records management system to include retention schedules, storage, training, amending, legal holds, and quality assurance.
• Manage, review, and revise the Department policy governing the department-wide records management system and digital archiving system.
• Manage official Departmental internal and external communications to include communications with the public and press, maintenance of intranet and internet sites, and development and maintenance of communication policies.
• Manage, coordinate, and oversee the Department’s statutorily mandated public records request system.
• Respond to public records requests in accordance with statutory requirements.
• Function as the Department’s public records designee.
• Function as a divisional resource for other Departmental projects.
• Assist the Department of Correctional Industries program in marketing and communications of their goods and services.

Preference will be given to candidates with systems and database experience, communications, or records. Knowledge and experience working in Corrections are a plus.

• Knowledge of records management concepts.
• Knowledge of Corrections and the criminal justice system.
• Knowledge of communication resources and organizations.
• Skill in oral and written communications.
• Skill in developing, organizing, and maintaining a large record and documentation system.
• Ability to create and analyze statistical data.

Education: Bachelor’s Degree (typically in Records or Data Management)

Experience: 0‑3 years of progressive work experience in Records and Data Management with acquired knowledge at the level of a Records & Data Management Specialist II.

Education & Experience Substitution: 4‑6 years of progressive work experience in Records and Data Management with acquired knowledge at the level of a Records & Data Management Specialist II.

Certificates, Licenses, Registrations: None.

• Physical requirements include lifting up to 20 pounds without assistance.
• Standing regularly, talking/hearing regularly.
• Visual ability to determine the accuracy, neatness, and thoroughness of the work assigned.
• Pushing, pulling, lifting, grasping regularly.
• Typing/repetitive motion.
• Visual ability to perform an activity includes analyzing data and figures, viewing a computer terminal, and extensive repetitive motion.
• May be exposed to mechanical or atmospheric hazards periodically.
• Some travel is required.

The State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.

• FLSA:
  Non‑Exempt.
• The Wyoming Department of Corrections is a Drug‑Free Workplace. All staff is subject to drug testing while employed by the WDOC per WDOC policy. Successful applicants for employment must pass a background/reference check, medical evaluation, and urinalysis drug test prior to appointment.
• The Wyoming Department of Corrections is a Tobacco‑Free Workplace. It prohibits the taking, carrying, possessing, or introducing of smoking materials, smokeless tobacco, or tobacco substitutes on or into WDOC facilities and grounds.
• The Wyoming Department of Corrections is in compliance with the Federal Prison Rape Elimination Act (PREA) of 2003. It is the policy and practice of WDOC to protect inmates/offenders from personal abuse, corporal punishment, personal injury, disease, property damage and harassment, and the elimination of prison rape.
• WDOC has a strict dress code policy to include standards for facial hair, body art, and piercings/gauges. All applicants must meet the standards of this dress code to be considered for employment.

Anna Krier, 307‑777‑6404 or hrhelp‑cofs

Class Specifications are subject to change; please refer to the A & I HRD Website to ensure that you have the most recent version.