Administrative and Governance

A Day in the Life of an Administrative and Governance Support

Reporting directly to the Chief Executive Officer (CEO), this position provides high-level administrative and governance support to the CEO, the Board of Trustees, the Chief Financial Officer (CFO) and the Chief Operating Officer (COO). The role includes leadership of executive assistants and oversight of board operations. Responsibilities require exceptional discretion, independent judgment and a comprehensive understanding of hospital operations and policies.

The position demands strong problem-solving skills, flexibility, advanced technical proficiency and the ability to manage sensitive information with confidentiality.

• ANCC Magnet Hospital
• 403(b) with 4% employer match
• 21 PTO days per year (increases with tenure)
• Education Assistance Program
• Employer Sponsored Wellness Program
• Employee Assistance Program
• Loan Forgiveness Eligible

• Executive & Board Support
• Serve as the primary administrative liaison for the CEO, CFO, COO and Board of Trustees.
• Maintain accurate board records, policy manuals and governance documentation.
• Prepare and distribute agendas, minutes and meeting materials for Board, Executive Team and Leadership Team meetings in compliance with organizational procedures and state statutes.
• Coordinate logistics for board and committee meetings, ensuring accurate documentation and timely communication.
• Scheduling & Coordination
• Manage calendars for the CEO, CFO, COO and Board of Trustees, including scheduling meetings, events and educational sessions.
• Develop and oversee new board member orientation programs in collaboration with the CEO and Board President.
• Ensure compliance with Wyoming Public Meetings Law when scheduling and posting notices for board and committee meetings.
• Administrative Duties
• Draft and format correspondence, reports, and presentations with attention to accuracy and professionalism.
• Manage document workflows, including digital filing systems and archiving of board records.
• Sort and route incoming communications and ensure timely responses.
• Monitor office equipment and coordinate maintenance or troubleshooting as needed.
• Governance & Compliance
• Act as the liaison between trustees and executive leadership, ensuring effective information flow and alignment with governance standards.
• Serve as the official custodian of records under the Wyoming Public Records Act, ensuring proper maintenance, retention, accessibility and production of public records.
• Audit governance guidelines for compliance and recommend updates as needed.
• Coordinate annual Board Self-Assessment and support governance committee initiatives.
• Partner with legal counsel to keep the board informed on legislative and regulatory developments and best practices.
• Leadership & Supervision
• Supervise administrative staff, including workload management, performance evaluations and personnel actions.
• Provide operational leadership, including budget oversight and adherence to.
• Special Projects & Problem Resolution
• Plan and execute special projects and assignments, ensuring timely and high-quality outcomes.
• Assist with patient relations inquiries directed to the CEO’s office.

• Strong interpersonal and communication skills with the ability to interact effectively with executives, trustees, physicians, staff and patients.
• Advanced proficiency in Microsoft Office Suite (Word, PowerPoint, Outlook), Board Effect and other relevant software.
• Demonstrated ability to manage confidential information with discretion.
• Strong organizational, problem-solving and decision-making skills; ability to work independently under pressure.

• Bachelor’s degree or equivalent combination of education and experience.
• Minimum of five years of administrative experience, including at least two years in a senior or executive-level support role.

Cheyenne Regional Medical Center was founded in 1867 as a tent hospital by the Union Pacific Railroad to treat workers injured while building the transcontinental railroad. Today, we are the largest hospital in the state of Wyoming, employing over 2,000 people, and treating over 350,000+ patients from southeastern Wyoming, western Nebraska, and northern Colorado. We pride ourselves on patient and employee experience by living our core values of Integrity, Caring, Compassion, Respect, Service, Teamwork and Excellence to I.N.S.P.I.R.E.

great health.

Our team makes a difference every day by providing trusted healthcare expertise through a passionate and I.N.S.P.I.R.E.(ing) approach with a personal touch. By living our values, we aim to achieve our goal of becoming a 5-star rated hospital, providing critical support and resources to our community and the greater region we serve. If you are eager to make a difference and passionate about healthcare, we encourage you to apply today!