Warehouse Manager

Job Title:

Warehouse Manager

Company:
Loenbro, LLC

Location:

Cheyenne, Wyoming

Reports to:

Superintendent/Project Manager

Employment Type:

Full Time

The Warehouse Manager is the single point of accountability for on‑site material receiving, storage, tracking, staging, and distribution to ensure the right materials and tools are at the right location, in the right condition, at the right time — directly enabling field productivity and schedule adherence.

• Manage a team of 3 or more material handlers.
• Serve as primary on‑site contact for vendors, carriers, and suppliers; confirm ETAs 48/24 hours in advance; coordinate prefab deliveries and documentation; and escalate delays to PM/Superintendent.
• Verify deliveries against POs/packing lists/submittals; inspect for damage and spec compliance; photograph and quarantine non‑conforming items; log receipts the same day.
• Cross‑check mill certificates, submittals, and product data; validate OFCI items against owner submittals; maintain a Spec Validation Log.
• Maintain clean, organized, labeled yard and warehouse; store materials off the ground and protected from weather; maintain yard layout map and segregated zones.
• Issue materials only against signed requests; pre‑stage per 3‑week lookahead; deliver staged materials to correct area before shifts; track issued materials by cost code.
• Manage tool room check‑in/check‑out; perform weekly tool inventories; coordinate calibration and servicing of test equipment.
• Reconcile invoices to POs and receiving logs; flag discrepancies within 24 hours; maintain invoice‑to‑PO reconciliation log.
• Send daily delivery updates and weekly material reports; attend coordination meetings; respond to field/PM requests promptly.
• Manage return shipments and non‑conforming material logs; document actions and notify procurement/PM immediately.

• Daily:
  Material Receiving Log;
  Material Issuance Log;
  Tool Room Log.
• Weekly:
  Invoice Reconciliation Log;
  Vendor Delivery Schedule;
  Prefab Delivery Tracker;
  On‑Hand Inventory; OFCI Status Tracker;
  Weekly Material Report (Friday by 4 PM).

• Experience:
  
  2-3 years in construction logistics, warehouse, or materials coordination on commercial/mission‑critical projects preferred.
• Knowledge:
  Material submittals, OFCI processes, prefab coordination, and construction cost coding.
• Technical skills:
  Proficient with material tracking systems, MS Excel, and basic inventory tools.
• Certifications:
  
  Forklift/telehandler certification required; equipment operator certifications current.
• Physical:
  Ability to work outdoors, climb ladders/stairs, and lift up to 35 lbs.
• Communication:
  Strong written and verbal skills; able to produce timely reports and escalates issues.
• Other:
  Valid driver’s license; ability to coordinate with vendors and owner representatives.

• Non‑negotiables:
  Never sign for unverified deliveries; never issue materials without signed requests; never accept materials that fail spec without quarantine and notification.
• Safety:
  Comply with all site safety requirements; operate material handling equipment only with current certification; complete daily JHA/JSA before lifting or handling; maintain MSDS/SDS for stored chemicals; report incidents immediately.
• Response expectations:
  Proactively communicate delivery status; escale any issue that will impact field productivity by more than 24 hours to the Superintendent the same day.

The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Comply with all company policies and procedures.
• Occasionally kneel, reach, or stoop.
• Climb stairs and ladders to access trenches and elevated platforms.
• If driving is required, valid driver’s license and proof of insurability are required; all drivers are subject to a DMV background check.
• Lifting up to 35 lbs occasionally.
• Driving if required to travel.
• Walking on uneven terrain, averaging two miles per day.

• Medical, dental, and vision insurance
• 401(k) retirement plan with company match
• Paid time off (PTO)
• Life and disability insurance
• Professional development and training opportunities
• Employee assistance program (EAP)

Loenbro is an Equal Opportunity Employer