Billing Specialist

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. Vedder Price's Chicago office is looking for a Billing Specialist. The Billing Specialist supports a portfolio of shareholders through their monthly billing cycles and works closely with shareholders, department managers, accounting team and clients to deliver superior service.

• Review and bill attorney hours and disbursements to clients.
• Review and edit proformas in response to attorney and secretary requests.
• Apply retainer/unallocated funds as directed by attorney; enter BOA charges and apply BOA.
• Process write-offs following Firm policy.
• Execute complex bills in a timely manner and understand Rates and Split billing credit allocation into the 3E System.
• Interact and communicate effectively with attorneys, secretaries, and clients.
• Ensure that billing cycles are handled efficiently and accurately.
• Research, analyze and respond to inquiries regarding billing, split billing credit allocation and rate issues.
• Create billing reports and spreadsheets for analyses as required; identify and generate billing reports as requested.
• Organize and maintain billing files.
• May assist in preparing documentation for exhibits in court.
• Perform special projects as assigned.

• Prioritize and multi-task in a fast‑paced environment.
• Handle confidential information discreetly and professionally.
• Strong attention to detail.
• Meet deadlines and use time efficiently.
• Demonstrate good common sense and sound judgment.
• Work independently; self‑starter with occasional overtime during fiscal year‑end.
• Excellent verbal and written communication and organizational skills.
• Effective team member and initiative display.
• Working knowledge of AR processes.
• Opportunity to participate in special projects.
• Identify opportunities for improvement and proactively work with Shareholders and management to implement improved processes.
• Monitor new processes and workflows to ensure effectiveness.

• Bachelor’s degree preferred.
• Minimum 3 years billing experience in a law firm environment required.
• Proficiency in billing software (e.g., Elite, 3E) and Microsoft Office.
• Ability to work under pressure to meet strict deadlines.
• Good analytical and problem‑solving skills and understanding of accounting best practices.
• Knowledge of E‑Billing Hub and different E‑Billing platforms.

• Elite/3E accounting software experience preferred.
• Proficient with MS Word and Excel.

Compensation Range: $70,000/yr. to $82,000/yr.

• Competitive Salary: base salary commensurate with skills and experience.
• Bonus Program: discretionary annual bonus program.
• Retirement Planning: discretionary profit sharing and 401(k) matching.
• Health and Wellness: comprehensive health, dental, vision plans plus optional HSA/FSA and firm‑paid life and disability benefits.
• Paid Time Off: competitive vacation, holidays, sick time and personal days.
• Professional Development: continuous learning and career growth through firm‑provided training.
• Employee Recognition: anniversary and Vedder Praise programs.
• Work‑Life Balance: hybrid work model and family‑friendly policies.
• Additional Perks: employee discount program, pre‑tax commuter benefits, backup child & elder care, EAP, fitness center discounts and more.

Equal Employment Opportunity

Vedder Price P.C. is an equal opportunity employer. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability (where applicant is qualified to perform the essential functions of the job with or without reasonable accommodations), medical condition, protected veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law.

We participate in E‑verify.

Applicants who are interested in applying for a position and require special assistance or an accommodation during the process due to a disability should contact the Vedder Price Recruiting Team at