Administrative Assistant

Position Overview

Administrative position reports to the Senior Office Manager in the Civil Department.

• Accounts Payable: create vouchers and ensure correct coding and approvals; review vendor statements and respond to vendor questions regarding payment status.
• Accounts Receivable: create and process monthly progress billings with correct coding and approvals; manage subcontractor payments, including review of lien waivers and compliance items.
• Payroll: review time sheets submitted from field for accuracy; review onboarding packets.
• Compliance: audit certified payroll to ensure accuracy and timely submission; audit EEO reports, review and summarize EEO goals, and collect Good Faith Effort documentation; review and summarize community hiring/apprenticeship goals.
• Contract Management: review initial insurance certificates for compliance and maintain current certificates.
• Maintain electronic filing of all documents per department standards.
• Perform other duties as assigned.

• Associate degree preferred and/or equivalent experience required.
• Prefer 3‑5 years of construction experience.
• Knowledge of word‑processing, spreadsheets, and basic accounting principles required.
• Good communication and organizational skills are necessary.

• Work is performed in the office or in the field. Noise levels vary.

• General work hours are 7:30 a.m. – 4:30 p.m.; five‑day work weeks are standard. Hours and days may vary based on critical work activities.

• Involves sitting, walking, stooping, bending, reaching, and lifting. May involve heavy lifting and/or moving.

• Health insurance
• Dental insurance
• Vision insurance
• Paid time off
• 401(k) matching
• Flexible spending account
• Life insurance
• Referral program
• Professional development assistance
• Eligibility for year‑end bonus
• Life Lock subscription

$40,000 - $55,000

F.H. Paschen reserves the right to offer the selected candidate an hourly rate or salary at an appropriate level to be set and determined by the employer that is commensurate with the applicant's qualifications, experience, education, skill training, certifications, or seniority.

F.H. Paschen is an equal‑opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.

If you require an accommodation in order to complete this application, please contact Tracy Tesnow at 773‑444‑3474.