Senior Coordinator: Accounts Payable

Overview

Mayer Brown is an international law firm positioned to represent the world’s major corporations, funds, and financial institutions in their most important and complex transactions and disputes. We are recognized by our clients as strategic partners with deep commercial instincts and a commitment to creatively anticipating their needs and delivering excellence in everything we do.

We are a collegial, collaborative firm where highly motivated individuals with an unwavering commitment to excellence receive the opportunity, support, and development they need to grow, thrive, and realize their greatest potential all while supporting the Firm’s client service principles of excellence, strategic partnership, commercial instinct, integrated strengths, innovation, and collaboration across our international firm.

If you enjoy working with team members whose defining characteristics are exceptional client service, initiative, professionalism, responsiveness, and adaptability, you may be the person we are seeking to join our Accounting and Analysis department in our Chicago office, as an Senior Coordinator:
Accounts Payable.

The Senior Coordinator:
Accounts Payable fulfills operational excellence for the U.S. Accounts Payable function by executing various complex Accounts Payable functions while delivering exemplary customer service delivery. Key responsibilities include performing complex analyses and transactional reconciliations to ensure timely, accurate, and compliant disbursements, producing insightful reporting of operational data, and supporting system/process enhancements.

Essential Functions:

• Reconcile complex invoice, vendor, and payment data across the Firm's financial systems and external platforms; independently research, resolve, and prevent discrepancies
• Collect, cleanse, organize, and analyze large data sets from internal and external sources to identify and report trends, performance indicators, exceptions, and areas for improvement
• Execute and support period-end closing activities including accurate recording of expenses/client costs, aging reviews, and account reconciliations to ensure accurate financial reporting
• Assist with monitoring and reporting compliance with AP policies and internal controls
• Assist with implementation of process improvement and system enhancement including requirements gathering, UAT, and documentation
• Execute special projects and ad-hoc requests to support leadership decisions and department priorities
• Performs other duties as assigned or required to meet Firm goals and objectives

Education/Training/

Certifications:

• Bachelor’s degree in Accounting, Finance, Business, or related field. An equivalent combination of education and/or experience may be considered in lieu of the degree when the experience has been directly related to the functions of the job

Professional

Experience:

• 5+ years of processing experience in an Accounting or highly automated Accounts Payable environment, required
• Knowledge of accounts payable principles, policies, and procedures, and controls, required
• Experience in a law firm Accounts Payable setting, preferred

Technical

Skills:

• Intermediate proficiency in Microsoft Excel (pivot table, lookups, formulas) and Microsoft Office Suite, required
• Proficiency with an Accounting or ERP system, required
• Proficiency in Chrome River and Aderant software, strongly preferred
• Familiarity with vendor master governance and AP tax processes (e.g., W9, 1099), preferred

Performance Traits:

• Strong written and verbal communication skills, able to communicate effectively and in a professional manner with all levels of the Firm and outside vendors
• Strong attention to detail, organizational skills and the ability to handle multiple projects
• Demonstrates a natural inclination toward providing exemplary customer service and upholding high standards of excellence
• Ability to work under pressure, meet deadlines with shifting priorities
• Cultivates strong relationships and fosters trust among customers and staff
• Strives for continuous improvement
• Applies disciplined organizational skills and effective prioritization
• Demonstrates resilience and composure in…