Accounting Coordinator

Join Our Team at Mercy Home for Boys & Girls

At Mercy Home for Boys & Girls, we are dedicated to empowering youth, fostering hope, and creating brighter futures. Our mission is to be advocates, educators, coaches, and role models for the youth we serve. We strongly believe that every young individual deserves a chance to thrive and reach their full potential.

If you're passionate, driven, and dedicated to making the world a better place, then we want you on our team. The committed workers at Mercy Home provide healing, guidance, and opportunity to young men and women in need.

How You'll Make an Impact:

You will be responsible for reviewing and entering invoices, vouchers, purchase orders, ACH payments, credit card activity, vendor records, and related financial documentation to help maintain accurate records, proper approvals, and effective internal controls. This position works collaboratively with Finance, Purchasing, program departments, and external vendors while maintaining confidentiality and supporting the mission, values, and goals of the Agency.

In This Role, You Will:

• Review invoices, vouchers, purchase orders, ACH requests for completeness, accuracy, proper coding, and required approvals.

• Prepare vouchers and process accounts payable checks, ACH payments, and other approved payment methods in accordance with Agency procedures and established timelines.

• Maintain accurate accounts payable records, including filing, scanning, or attaching invoices, check copies, approvals, and supporting documentation.

• Manage vendor records by helping ensure accurate contact, remittance, tax, banking, insurance, contract, and payment information is maintained in the Agency's systems.

• Assist with new vendor setup, vendor updates, and documentation review consistent with internal control requirements.

• Respond to vendor and department inquiries regarding invoices, payment status, coding, documentation, and approvals in a professional and timely manner.

• Review accounts payable entries in the Agency's accounting system for coding accuracy, duplicate payments, and proper documentation.

• Understand the Agency's business and budget structure to properly code expenditures and question coding when appropriate.

• Assist with weekly check processing, ACH reporting, payment distribution, and related follow-up.

• Assist with monthly credit card statement review, documentation, coding, and preparation of related journal entry information.

• Support annual Form 1099 preparation by maintaining vendor tax information and assisting with year-end review and reporting.

• Assist with assigned account reconciliations, account analyses, audit schedules, and year-end audit requests.

• Help identify possible risks, duplicate payments, missing approvals, process inefficiencies, or policy exceptions, and share relevant findings with supervisor.

• Maintain organized records for purchase orders, gift cards, grants, petty cash, vendor documentation, and other financial documents as requested.

• Work collaboratively with Finance, Purchasing, program departments, and vendors to support accurate, timely, and compliant accounts payable operations.

• Complete projects and other duties as assigned by the Director-Controller, Associate CFO, or CFO.

What We Need From You:

• Minimum of three to five years of experience in accounts payable, accounting operations, bookkeeping, purchasing, or a related finance function.

• Experience working with computerized accounting systems; experience with Microsoft Dynamics Business Central or similar accounting software preferred.

• Proficiency with Microsoft Office products, including Word, Excel, and Outlook, and the ability to learn other software packages and programs as necessary.

• Strong…