Junior Accountant

MISSION/VISION Healthcare Alternative Systems (H.A.S.) provides a continuum of multicultural and bilingual (English/Spanish) behavioral care and social services that empower individuals, families, and communities. H.A.S. seeks to implement sustainable programs that benefit society by improving the well-being and recovery efforts of those individuals, families, and communities impacted by behavioral health problems. With eleven locations across the Chicagoland area, H.A.S. provides services and resources to individuals at every stage in their behavioral/recovery journey so that they can be successful and become contributing members of their communities.

POSITION OVERVIEW The Junior Accountant is responsible for supporting the day-to-day accounting operations of the organization, with a primary focus on Accounts Payable (AP). This position ensures vendor invoices are accurately processed, properly coded, approved, and paid in accordance with organizational policies, funding requirements, and established payment schedules. The Junior Accountant will also provide support for general accounting functions, reconciliations, month-end close, and financial reporting.

The ideal candidate is detail-oriented, organized, dependable, and committed to maintaining accurate financial records in support of the organization's mission.

ESSENTIAL DUTIES
* Monday-Friday 9am-5pmAccounts Payable – Backup Support Provide backup support for processing vendor invoices accurately and timely through the organization’s AP system.

Assist with reviewing invoices for appropriate approvals, supporting documentation, account coding, and compliance with organizational policies.

Assist with coding invoices to the appropriate general ledger accounts, departments, programs, grants, and funding sources.

Assist with verifying invoices against purchase orders, contracts, agreements, or other supporting documentation, as applicable.

Provide backup support for matching receipts, coding, and recording credit card statements.

Assist with maintaining accurate vendor records and supporting vendor setup and updates.

Provide backup support for preparing and processing checks, ACH, and other electronic payments in accordance with established procedures.

Assist with weekly payment runs and help ensure payments are processed timely and accurately.

Respond to routine vendor inquiries regarding invoices, payment status, and account balances, with assistance from the AP team as needed.

Assist with researching and resolving invoice discrepancies and payment issues.

Assist with monitoring outstanding invoices and maintaining an accurate AP aging.

Maintain organized electronic and/or paper documentation in accordance with record-retention requirements.

Provide additional AP coverage during staff absences, high-volume periods, and other times as needed to support continuity of operations.

General Accounting Support – Primary Responsibility Complete monthly account reconciliations, including bank, credit card, and balance sheet accounts.

Assist with month-end and year-end closing activities.

Prepare and post routine journal entries as assigned.

Assist with maintaining accurate general ledger records.

Accounts Receivable and Cash Receipts entries and reconciliations.

Prepare and maintain prepaid expense, fixed asset, and accrual schedules.

Research accounting discrepancies and assist with correcting errors.

Work with the PSH team on the rent roll tracking spreadsheet

Provide backup support for other accounting team members during absences and periods of high volume.

General Accounting Support – Primary Responsibility Complete monthly account reconciliations, including bank, credit card, and balance sheet accounts.

Assist with month-end and year-end closing activities.

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