Accounts Payable Coordinator

Waterton Corporate Office
222 S Riverside Plz
Chicago, IL 60606, USA

About Waterton

Waterton has grown from very humble beginnings with one phone and two desks to the successful, nationally recognized real estate investment and management firm it is today. As Waterton has evolved and grown, one thing has remained constant - the drive to achieve results by exceeding expectations. For 30 years Waterton remains passionate about delivering an incredible Resident Experience, which we believe is made possible by offering an extraordinary experience for our talented associates.

We value performance that delivers experiences that exceed expectations, coupled with an unwavering commitment to Investor, Guest, and Resident service excellence. Overall, we are a collection of people who strive daily to “find the good and leave it better”.

Job Summary

The Accounts Payable Coordinator is responsible for performing accounting and clerical tasks related to the accurate and efficient processing of accounts payable transactions in a multi-entity environment. This role supports timely vendor payments, maintains accurate records, and ensures compliance with company policy and internal controls across property-level and corporate payables.

How you will contribute to our team:

• Process high-volume invoices end-to-end (receipt, review, coding verification, approvals, entry, and posting) in accordance with policy, delegation of authority, and payment terms.
• Validate invoice accuracy (vendor, remit-to, property/entity, amounts, tax, PO/contract requirements, supporting documentation) and resolve discrepancies with vendors and internal partners.
• Maintain timely follow-up on missing approvals, rejected invoices, and exception queues; document resolution steps to support audit readiness.
• Support weekly payment processing by preparing payment runs, verifying payment details, and confirming holds/releases per established controls.
• Perform vendor statement reconciliations and research open items (credits, short pays, duplicate invoices, unapplied payments); coordinate corrective actions and reissues/voids as needed.
• Complete and maintain vendor setup/maintenance (W-9/1099 indicators, contact/remit updates and ensure required documentation is collected, reviewed, and retained.
• Monitor vendor status in Real Page/Yardi and resolve open issues; respond to vendor inquiries professionally and within expected turnaround times.
• Generate and review accounts payable aging and exception reports; identify items requiring follow-up and partner with on-site and corporate teams for resolution.
• Assist with month-end close activities, AP reconciliation support, and documentation requests.
• Prepare and provide supporting documentation for internal/external audits and compliance reviews.
• Participate in process improvement initiatives (standard work, automation adoption, and training documentation) and complete special projects as assigned.

Knowledge, Skills, and Abilities

• Associate degree in accounting or business-related field preferred
• Minimum of 3 years of automated accounts payable experience strongly preferred
• Working knowledge of accounts payable best practices, internal controls, and segregation of duties.
• Ability to accurately interpret invoices, contracts, and vendor statements; strong attention to detail and data accuracy.
• Proficiency with AP automation/workflow tools and ERP/accounting systems (e.g., Real Page/Yardi) and Excel skills (lookups, pivots, reporting).
• Understanding of vendor onboarding requirements, including W-9 collection, 1099 indicators.
• Strong customer service mindset; ability to communicate clearly with vendors and internal stakeholders and manage sensitive/confidential information appropriately.
• Ability to prioritize…