Payroll Coordinator

Company: IG US Holdings
Role: Payroll Coordinator
Location: Chicago, IL
- In-Person (3 days per week)
Department: Finance
Reports To: Payroll and Benefits Manager, North America

The Payroll Coordinator supports the Payroll Manager in the accurate and timely administration of payroll and payroll-related activities using Paylocity. This position is responsible for collecting and verifying payroll data, maintaining employee payroll records, processing payroll transactions, assisting with benefit deductions, ensuring compliance with federal, state, and local payroll regulations, and providing exceptional customer service to employees. The Payroll Coordinator also assists with payroll reporting, audits, year-end processing, and special projects while maintaining the highest level of confidentiality.

• Collect, review, and verify employee timekeeping records to ensure accurate payroll processing
• Review timecards for completeness and accuracy, following up with managers and employees to resolve missing or incorrect information
• Assist with processing biweekly or semi-monthly payrolls using Paylocity
• Calculate wages, overtime, shift differentials, bonuses, commissions, retroactive pay, and other payroll adjustments as directed
• Process employee payroll changes, including new hires, terminations, pay rate changes, direct deposit updates, and tax withholding elections
• Verify payroll deductions, including health insurance, retirement plans, Flexible Spending Accounts (FSA), Health Savings Accounts (HSA), garnishments, and other voluntary deductions
• Reconcile payroll registers and reports prior to payroll submission to ensure accuracy
• Research and resolve payroll discrepancies, over payments, underpayments, and employee questions in a timely manner
• Maintain accurate and confidential employee payroll records in Paylocity and related systems
• Prepare and distribute payroll reports to the Accounting and Finance teams for reconciliation and financial reporting
• Assist with payroll journal entries and reconciliation requests as needed
• Prepare year-end payroll documentation, including W-2 processing and payroll tax support
• Assist with payroll tax notices and provide documentation when requested
• Support internal and external payroll audits by gathering reports and required documentation
• Assist with payroll compliance by following applicable federal, state, and local wage and hour laws
• Respond professionally to employee inquiries regarding paychecks, taxes, deductions, direct deposit, PTO balances, and payroll policies
• Assist the Payroll Manager with payroll system testing, upgrades, and implementation of new payroll processes
• Maintain payroll calendars and ensure payroll deadlines are consistently met
• Recommend process improvements that enhance payroll accuracy and efficiency
• Perform special projects and other duties as assigned

• High school diploma or equivalent and Associate’s degree in Accounting, Business Administration, Human Resources, or related field required;
  Bachelor’s degree in Accounting, Business Administration, Human Resources, or a related field preferred
• One to three years of payroll, accounting, finance, or administrative experience required
• Experience using Paylocity or a similar payroll/HRIS system required
• Working understanding of payroll processing, payroll taxes, wage and hour laws, and employee benefits deductions
• Intermediate proficiency in Microsoft Excel, including formulas, sorting, filtering, and basic reporting
• Experience working with confidential employee information and a proven track record of professionalism

• Experience processing multi-state payroll
• Familiarity with payroll tax reporting and year-end processing
• Knowledge of wage garnishments, benefit…