Accounting Specialist

Since our first track day in 2012, we have helped over 300,000 people cross ‘drive an exotic car’ off their bucket lists, and we can’t wait for YOU to join us. Our team travels the country, hosting weekend-based events on racetracks around the United States. We are headquartered in Chicago, IL, where our tour operations, customer service, sales, and marketing teams are based.

Thanks to the vision and drive of our people, Xtreme Xperience has been the proud recipient of Inc. Magazine's "America's Fastest Growing Companies" award since 2017.

Safety, Service, Culture, and Consistency are the four pillars of our success. We are go-getters who provide the safest, most exhilarating experience for our customers. We strive to create an environment where our team members look forward to coming to work every day. We celebrate birthdays monthly, take company field trips to conventions such as the Chicago Auto Show, and host holiday and company birthday bashes to celebrate all our successes.

Every year we give each one of our employees 3 free supercar drives to give away to their friends/family, and we even loan out one of our own supercars for our employees to use. We cannot wait for you to join our family and amazing culture

Reporting directly to the Accounting Manager and supporting the Chief Financial Officer, the Accounting Specialist is a core operational position within our accounting department. This hybrid role manages full-cycle Accounts Payable, vendor master data setup, merchandise purchase order and inventory reconciliations, merchant dispute resolution, and daily general ledger support.

• Own the full-cycle procure-to-pay workflow, processing operational and inventory vendor invoices.
• Partner with the Merchandise department to reconcile Purchase Orders (POs) against vendor invoices and receiving logs within our inventory management system.
• Support ongoing merchandise inventory management, assisting with unit cost calculations and physical stock audit reconciliations.
• Manage vendor onboarding, including master record creation, bank detail verification, W-9/W-8 form collection, and annual 1099 compliance.
• Allocate fleet operational costs precisely across individual vehicle VINs for track maintenance, transport logistics, high-wear components, and facility leases.
• Prepare weekly payment disbursement for Accounting Manager review and CFO authorization to optimize working capital and capture early-payment discounts.

• Manage the end-to-end chargeback and dispute workflow across all merchant payment gateways.
• Compile evidence packages—including signed digital waivers, email/phone records, and booking terms—to contest fraudulent customer payment disputes.
• Reconcile dispute holds, merchant processing fees, and chargeback reversals against net daily revenue to preserve margin integrity.

• Review and enter daily bank transactions, tying out cash inflows from online pre-bookings and cash outflows from the AP payment cycle
• Reconcile high-volume corporate credit card expense reports, ensuring receipts are matched to proper general ledger codes across active event tours.
• Assist the Accounting Manager with month-end closing, including posting journal entries and monthly revenue reconciliations.
• Manage reservations and payments from 3rd party vendors in the booking system.

• Experience: 2-4 years of progressive accounting or bookkeeping experience handling full-cycle AP, inventory/PO reconciliations, vendor master data, and general ledger tie-outs.
• Education: Associate’s degree in Accounting, Finance, or Business…