Office Assistant

We are looking for a reliable, organized, and detail-oriented person to manage the back-office administrative and financial support for our restaurants .

This position will work closely with our restaurant managers, bookkeeper, and CPA to make sure daily financial information is accurate, complete, and organized.

• Collect and organize daily closing reports from our restaurants.

• Review sales, cash, credit card, delivery, and deposit reports and double-check for discrepancies.

• Collect, organize, and review vendor invoices.

• Make sure invoices are complete, accurate, and assigned to the correct restaurant.

• Track outstanding invoices and follow up with managers or vendors when needed.

• Collect and review employee time records for payroll.

• Check hours, overtime, PTO, missed punches, and other payroll information before payroll is submitted.

• Prepare payroll information and send it to the appropriate payroll provider or bookkeeper.

• Organize financial documents and supporting records for our bookkeeper and CPA.

• Follow up with restaurant managers when reports, invoices, or other information are missing.

• Keep financial and administrative records organized.

• Review information carefully and bring attention to anything that doesn't look correct.

• Assist with other back-office administrative tasks related to restaurant operations.

• Previous experience in restaurant administration, bookkeeping, payroll, office administration, or a similar position preferred.

• Strong attention to detail and good organizational skills.

• Comfortable working with numbers, invoices, spreadsheets, and reports.

• Basic Quick Books knowledge is a plus.

• Restaurant experience is strongly preferred.

• Able to work independently and follow through on tasks.

• Reliable, responsible, and trustworthy with confidential financial and employee information.

• Good communication skills and comfortable working with managers, vendors, bookkeepers, and CPAs.

• Bilingual in English and Thai is a plus.

$45,000–$50,000 per year , depending on experience and qualifications.

The most important thing for us is finding someone who is responsible, organized, honest, and pays attention to details . We are looking for someone who will notice when something doesn't look right and follow up rather than simply entering information and moving on.