Bookkeeper

Bookkeeper – Xero, Account Reconciliation & Financial Reporting | Private Aviation | Remote

Position Type: Full-Time, Remote
Location: Worldwide – Open to International Candidates
Working Hours: 9:00 AM – 5:00 PM U.S. Eastern Time (ET), Monday–Friday
Industry: Private Aviation / Charter Services
Department: Accounting & Financial Operations

About the Role

At Pavago, one of our clients, a growing private aviation company
, is hiring an experienced Bookkeeper to manage financial records, account reconciliations, vendor payments, and operational reporting.

The company provides on-demand private charter flights and personalized travel experiences for high-net-worth individuals, executives, and entrepreneurs. Its operations involve coordinating aircraft, operators, catering, ground transportation, and other services across multiple destinations worldwide.

This is a hands-on accounting role requiring strong experience with Xero, Microsoft Excel, Google Sheets, international payments, and financial reconciliation
.

You’ll be responsible for maintaining accurate financial records, reconciling 10+ accounts
, tracking payments to international vendors and operators, and helping leadership understand the profitability of individual flights.

Beyond day-to-day bookkeeping, you’ll have the opportunity to improve accounting processes through better reporting, dashboards, templates, and automation.

What You’ll Own

• Perform monthly and quarterly reconciliations across 10+ bank, credit card, Hub Spot, and accounting accounts
  .
• Maintain accurate financial records using Xero
  .
• Review, categorize, and reconcile business expenses.
• Manage consistent expense coding and chart-of-accounts classifications.
• Identify duplicate payments, missing transactions, unusual charges, and discrepancies.
• Reconcile bank statements and corporate card transactions.
• Maintain supporting documentation for financial transactions.
• Ensure accounting records remain organized, accurate, and ready for reporting.

• Track vendor and customer payments, outstanding balances, and payment statuses.
• Coordinate domestic and international vendor payments.
• Process and monitor foreign-currency transactions through platforms such as Convera Global Pay
  .
• Maintain accurate payment records and supporting documentation.
• Coordinate with international operators, vendors, and internal teams to resolve payment discrepancies.
• Monitor recurring expenses and vendor costs.
• Identify changes in fixed expenses, including increases, decreases, and discontinued services.
• Respond promptly to urgent payment issues affecting active trips.

• Maintain accurate booking and payment information within Hub Spot CRM
  .
• Update deal stages as bookings progress from quotation through completion.
• Track booking details, including:
• Trip dates and routing
• Aircraft and operators
• Booking prices
• Invoice status
• Payment status
• Reconcile Hub Spot deal information against Xero financial records.
• Ensure booking, sales, and accounting records remain aligned.
• Investigate discrepancies between recorded revenue and booking information.

• Track gross and net profit margins for individual flights and trips
  .
• Monitor expenses associated with:
• Aircraft charter services
• Catering
• Ground transportation
• Operators and vendors
• Additional operational costs
• Prepare monthly, quarterly, and annual expense reports.
• Maintain consolidated financial reporting.
• Develop vendor and fixed-cost variance reports.
• Identify spending trends and unusual financial activity.
• Prepare management reports covering expenses, margins, payments, and operating costs.
• Provide accurate financial information to support leadership decisions.