Bookkeeper Latin America View

Garde is the financial backbone for independent restaurants: accounting and bookkeeping, with a full software suite for inventory, payroll, scheduling and reporting, all in one place.

We gather and centralise a restaurant's data, clean it up and build their financials, analyse those financials to uncover opportunities, then give them the workflows and software to act on it.

Restaurants sign with us and expect a clean first P&L inside 45 days, then an on-time close every month after. You do the daily work that makes those numbers real before an accountant ever looks at them.

The short version of where the line sits: the bookkeeper makes the data true, the accountant makes the statements true.

• Code the daily transactions. Bank and card feeds, POS deposits, delivery platform payouts. Our AI agents code the first pass; you are the first human to look at it, and you correct it and clear the exceptions rather than letting them pile up.
• Work the invoice queue and correct what the parser got wrong. Confirm the vendor, invoice number and dates. Fix quantity and price on every line, link the lines flagged Needs Inventory Item, split mixed cases, fix pack sizes, and add the missing lines, discounts, taxes and refunds. The line-item total has to match the invoice total before anything is approved. The AI learns from your corrections, so the queue gets shorter the better you are at it.
• Reconcile, and tie it to the statement. Bank accounts, credit cards and third-party payout accounts every month, and delivery deposits weekly rather than only at close:
  Door Dash and Uber Eats money in, against recorded sales, fees and payouts. A reconciliation that does not tie is not finished.
• Enter and chase AP. Invoices arrive scanned and part-coded. You complete them, match them to the right vendor and account, and follow up on the ones that never arrived. The accountant approves the bills and releases the payment run, so you never do both halves of that.
• Check payroll before and after the run. Hours against the schedule, tip pools against the POS, rate and headcount changes that nobody told us about. Once it runs you agree the payroll register line by line to the journal entry that lands in Quick Books. You do not approve, transmit or file anything, which stays with the licensed accountant, but nothing wrong gets past you either.
• Prepare the balance sheet work. Every account the accountant ties out monthly needs a supporting schedule behind it: prepaids, accruals, payroll clearing, the payout accounts. You build the schedules and tie the subledgers so the tie-out is a review rather than an investigation. No plug accounts, ever.
• Keep the data clean underneath. Merge duplicate vendors and duplicate vendor items, because the same supplier shows up three ways across a year of statements. Keep the naming consistent and the category-to-account mappings right per location. An unmapped category blocks the export and stops the close.
• Drive the month to closeable. Invoices to review at zero, month-end count sessions completed at every location, every Fix required and unmapped badge cleared, then export what is ready. That is the state the close starts from, and getting there is your job.
• Do the migration entry when a client comes on. Where there is no Quick Books sync the vendor list goes in by hand, then 30 to 60 days of back invoices, uploaded and reviewed line by line, so the first P&L has history behind it.
• Fix the source, not the symptom. An invoice photographed badly, a POS export that does not tie to the deposit, a duplicate entry. Garbage in one stage shows up two stages later wearing a disguise. You walk it upstream and stop it repeating.
• Hand over clean. The accountant should open the file and find nothing…