Grants Payable Specialist

- Process site and investigator payments:
Ensure clinical research site and investigator payments are completed accurately, efficiently, and within established timelines.

- Manage grants payable accounting:
Perform accounting activities associated with grants payable, including cash reconciliations and project-specific reconciliations.

- Prepare financial and regulatory reports:
Compile and maintain reports required for tax and transparency purposes, including applicable Sunshine Act reporting.

- Support month-end closing:
Participate in financial close activities, ensure records are accurate and complete, and respond to audit-related questions and information requests.

- Maintain vendor records:
Perform vendor master data maintenance, verification, and validation to support accurate payment processing and reliable financial information.

- Resolve payment inquiries:
Investigate site payment questions, identify discrepancies, and coordinate with banking partners and relevant internal departments to resolve issues.

- Build vendor relationships:
Communicate professionally with vendors regarding invoices, payment status, and outstanding issues, taking ownership of complex or problematic cases.

- Maintain financial controls:
Follow established accounting procedures, internal controls, and business best practices while identifying opportunities to improve processes and operational reliability.

- Support audits and documentation:
Maintain accurate financial records and provide timely, organized information to support audit requirements and financial reporting.

- Assist with team development:
Help train and guide new team members by sharing knowledge of processes, systems, and best practices.

- Contribute to team objectives:
Manage additional responsibilities as assigned while maintaining accuracy, productivity, and compliance with established deadlines.

- Education:

A degree in Finance, Economics, Accounting, or a related field, or an equivalent qualification.

- Relevant experience:
At least three years of professional experience in financial operations, accounting, accounts payable, or a closely related function.

- Accounts payable expertise:
Practical knowledge of invoice processing, payment operations, reconciliations, and financial recordkeeping.

- Vendor management:
Ability to establish and maintain productive vendor relationships, respond to invoice and payment inquiries, and resolve discrepancies or complex cases effectively.

- Financial systems proficiency:
Strong working knowledge of financial software applications and databases, with experience using enterprise resource planning (ERP) systems considered an advantage.

- Advanced Excel skills:
Strong Microsoft Excel capabilities are essential, including the ability to organize, analyze, validate, and report financial data accurately.

- Microsoft Office proficiency:
Competence with other Microsoft Office applications for reporting, documentation, and day-to-day collaboration.

- Accounting and reporting knowledge:
Understanding of reconciliations, month-end close procedures, financial controls, audit support, and relevant tax or transparency reporting requirements.

- Attention to detail: A consistent commitment to accuracy, quality, and getting tasks right the first time.

- Organization and time management:
Ability to prioritize multiple tasks, manage competing deadlines, and maintain dependable output in a fast-paced environment.

- Communication skills:
Strong written and verbal communication skills, including proficiency in English and the ability to present information clearly and concisely.

- Interpersonal effectiveness:
Confidence working with vendors, colleagues, banking partners, and stakeholders at different organizational levels.

- Initiative and accountability: A proactive, self-motivated approach, with the ability to work independently, take ownership of responsibilities, and follow through on issues.

- Problem-solving ability: A practical, analytical mindset and a willingness to investigate discrepancies, identify root causes, and recommend improvements.

- Adaptability under pressure:
Ability to maintain high standards of accuracy while working under pressure and meeting tight deadlines.

- Continuous improvement mindset:
Interest in strengthening processes, improving internal controls, and applying business best practices.

- Professional development:
Progression to more senior levels is based on demonstrated competency, scope of responsibility, and the…