Project Assistant IV

Overview

Project Assistant IV role at Biological Sciences Division at the University of Chicago
. Under limited supervision, the Project Assistant IV will coordinate the daily administrative needs for the Center Director and research faculty. Update and maintain calendars for the Director and assigned faculty. Participate in the coordination of research and programs sponsored and organized by the Center for Chronic Disease Research and Policy (CDRP). Assist with the logistics of travel arrangements, lodging, and program schedules for conferences and special events.

Manage the administration of the recruitment of new personnel. This is an Academic Discretion position.

• Assist research faculty with managing and organizing day-to-day administrative operations of research projects and Center programming.
• Provide clerical support for assigned faculty members including managing correspondence, preparing manuscripts and presentations, coordinating meetings, and arranging travel.
• Triage CDRP emails and telephone calls for action, resolving routine and some complex inquiries.
• Manage special projects, organize and coordinate individual and group meetings and special events (e.g., Annual CDRP Symposium, Mt. Hood International Conference, C3EN Annual Meeting).
• Assist with financial matters, including processing purchase orders, invoices, travel reimbursements, and other payment/billing activities; ensure expenditures are charged to the appropriate account.
• Prepare and disseminate comprehensive announcements, agendas, minutes, reports, and other materials.
• Provide back-up support to other faculty when needed.
• Other duties as assigned.

• Proficiency with Microsoft Office suite.
• Self-motivated, work independently, and organized, prioritizing multiple projects with constant interruptions.
• Excellent verbal and written communication skills; ability to work with a variety of people at different levels.
• Work independently yet accept direction when needed; handle a large volume of work often restricted by deadlines.
• Multitask and work effectively without supervision in a pressured environment.
• Anticipate faculty member’s needs and act accordingly.

• High school diploma or equivalent required.
• Bachelor’s degree preferred.

• Three years of office experience required.
• Hospital or academic medical center experience preferred.

• $23.08 – $33.79 per hour.

• Resume/CV
• Cover Letter

Yes. The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off.

The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Job seekers in need of a reasonable accommodation to complete the application process should call  or submit a request via Applicant Inquiry Form. All offers of employment are contingent upon a background check that includes a review of conviction history.