Data Integrity Gift Analyst

Position Overview

Loyola University Chicago’s Advancement division seeks a detail‑oriented team member to support high‑volume gift processing and data integrity. The Data Integrity Analyst works hybrid, with regular presence on the Chicago Water Tower campus. Typical high‑volume seasons are the weeks leading up to and following June 30 and December 31.

• Review, stage, and enter all donations to the University, including Health Sciences Campus. Process checks, manage the payment lockbox, scan documentation, and post donations to the donor record in Loyola’s CRM. May serve as liaison between University Advancement, Finance, and the broker.
• Ensure daily reconciliation reports are completed for University Finance and prepare information for entry into Loyola’s CRM. Work with University Accounting for intercompany fund transfers.
• Evaluate gifts, matching gifts, pledges, and pledge payments, ensuring accurate donor credits, funds, and documentation.
• Run Gift Audit Reports to verify entry standards and reconcile records. Perform regular audits of open pledges.
• Maintain donor pledge files, verifying correct donor, fund designation, and payment schedule. Partner with Donor Relations on pledge reminders.
• Assist in researching gift and pledge relation information.
• Monitor Pledge and Gift Processing Controls for accuracy, review, and reconciliation per University policy.
• Provide customer service through shared Data Integrity email accounts and the Smartsheet task request system, including ad‑hoc gift and data requests; return calls to donors as needed.
• Process Matching Gift Forms from donors as required.
• Prepare and deliver cash deposits to the Bursar’s Office.
• Charge manual credit card transactions.
• Aid with accurate donor receipt correspondence according to policies and procedures.
• Utilize Loyola’s CRM for data pertinent to fundraising on donors, prospects, volunteers, and staff, including demographic, biographical, financial, and philanthropic information.
• As needed, establish and maintain designation records and new appeal codes.
• Develop and maintain gift processing policies and procedures.
• Review/research all records that cannot be automatically created/updated by data upload sources; create/update records as appropriate.
• Assist with overseeing the maintenance of all constituent and organizational records in Loyola’s, including creating new records, updating biographical information, and maintaining contact, employment, and relationship data. Research unverified obituary notifications and update constituent records. Proactively acquire and maintain constituents’ engagement information (e.g., event attendance, volunteer activities, membership on a Loyola advisory board, etc.). Assist with high‑volume periods and bulk updates.
• Run and review data audit reports, correcting/updating constituent data as necessary. Use publicly available and proprietary data tools to obtain the data needed to make the appropriate adjustments.
• Perform database analysis, financial corrections, and adjustments.
• Review mail returned by the USPS – inactivate incorrect addresses and perform research to identify new/correct address information.
• Maintain existing and contribute to new procedural documentation.
• Create and maintain documentation about data updates and data audits (e.g., merging duplicate records).
• Assist the Associate Director, Gift Processing with project management, tracking progress, and estimating timelines and completion dates. Assist with recommendations about Data Integrity’s portfolio of data projects.
• Perform other duties as assigned.

• Minimum education:
  
  Bachelor’s Degree with 3‑5 years of related experience in database/records management, gift processing, accounting, finance, and/or advancement. Familiarity with non‑profit advancement/fundraising or higher education preferred.
• At least 3 years of experience with data management or entry in a non‑profit environment.
• Experience and references demonstrating scrupulous accuracy and attention to detail in data entry and information processing.
• Proven ability to prioritize, work independently, and meet expectations for goals and timelines.
• Ability to read,…