People and Culture Operations Associate

** Department
* * ADV People and Culture
** About the Department
** Advancement engages alumni (~220k), current students, parents, and friends of the University through intellectual, professional and social activities on campus, around the world and online. Advancement raises $600 Million annually to support faculty and researchers, practitioners and patients, and students and programs across the University. Our work supports priorities in every division, school, department, and institute.
The Advancement People and Culture team plays a crucial role in cultivating a supportive and thriving workplace environment. The Team is dedicated to attracting top talent through effective recruitment strategies and ensuring a smooth onboarding process for new hires. Additionally, the Team champions ongoing professional development and learning programs to empower staff to excel in their roles and contribute meaningfully to Advancement’s goals.

By fostering a culture of inclusivity, collaboration, and accountability, the People and Culture team enhances employee satisfaction and retention, ultimately strengthening and extending the work of Advancement for the University.
** Job Summary
** The People and Culture Operations Associate provides moderate to complex professional support to the People and Culture team, addressing a variety of operational and administrative needs across the organization. This position contributes to the development and implementation of policies and procedures to ensure compliance with institutional and regulatory standards, participates in event and programming preparation, manages shared inboxes and team scheduling, executes communications tasks and procedures, and assists with data entry.

This position provides professional support and solves straightforward problems for a broad range of business operations and academic activities. May develop and implement office procedures and policies and ensures compliance. May prepare and monitor the budget for a unit. Additionally, this role may support budget preparation, tracking, and reporting to ensure efficient resource management within the department.
** Responsibilities
* ** Facilitates and promotes recommendations on People and Culture processes, including data entry, recruitment activities, written and electronic communications, proofreading, and interview scheduling. Contributes to the development and implementation of policies and procedures for recruitment coordination, data management, internal communications, and event logistics to ensure consistency, efficiency, and compliance with institutional standards.
* Acts as the primary backup for the intranet and staff newsletter, exercising autonomy in developing content, collaborating on design and layout, and ensuring timely revisions and updates.
* Supports development of project timelines across People and Culture team work efforts, including providing materials and follow-up to project stakeholders.
* Manages tokens and giveaways for People and Culture programs, including developing policies and procedures, maintaining inventory, placing orders, and advising colleagues on appropriate items for programs of varying scope and scale. Oversees domestic packaging and shipping needs.
* Coordinates the scheduling of sessions and events, including onboarding, training sessions, meetings, and other programs to ensure sessions supports employee engagement, program success, runs efficiently, and meet organizational needs.
* Develops and manages social media job postings and collaborates with IT and leadership teams to create content for digital signage. Designs and formats engaging visual materials that enhance visibility across platforms while maintaining alignment with the University’s brand.
* Submits purchase orders (POs) and vendor invoices for processing and payment for the People and Culture Team; supports monitoring of the budget affiliated with operating costs, and develops tracking systems that monitor spend and projections.
* Supports staff events and programs, including coordinating logistics, arranging catering, and preparing and distributing presentation materials. Provides day-of…