Production Administrative Assistant; Bilingual Job Chicago area,Illinois USA,Administrative/Clerical

Production Administrative Assistant (Bilingual Required)
Location

Chicago

Type

Full Time

Summary

The Administrative Assistant will manage the office and handle duties for upper management. This individual must be efficient and comfortable being a member of a team. The ability to multi-task, while maintaining complex schedules and managing administrative support, is essential in this position. Duties may include fielding telephone calls, receiving & directing visitors, word processing, creating spreadsheets & presentations and filing, as well as supporting the tool house when needed.

Extensive software skills including SAP, internet research abilities and effective communication skills are required. The individual should be resourceful, organized and a good problem solver. Assuring a steady completion of workload in a timely manner is key to success in this position.

Essential Duties and Responsibilities

Maintain a clean and safe work environment at all times.

General office administration, including but not limited to:
Answer and direct phone calls, data entry, organize and schedule appointments, maintain contact lists, book travel arrangements, etc.

Plan meetings and take detailed meeting minutes.

Assistance in the development of & maintain documents to complete production tasks in compliance with the Car History Book requirements as well as CRRC Quality standards.

Report relevant information to Production Leadership to maintain effective lines of communication.

Must be willing and able to support the tool house team when needed.

Write and distribute email, correspondence memos, letters, faxes and forms.

Assist in the preparation of regularly scheduled reports.

Maintain filing & inventory management systems.

Update and maintain office policies and procedures.

Order office supplies as well as research new deals and suppliers.

Submit and reconcile expense reports.

Provide general support to leadership & visitors.

Provide translation and interpretation as required.

Act as the point of contact for internal and external clients.

Perform any other work assigned by Production Leadership.

Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Competencies

Technical Capacity

Personal Effectiveness/Credibility

Thoroughness/Attention to Detail

This job operates in a professional office environment, production floor and outside the office. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands

This is largely a sedentary role; however, occasionally sending & receiving packages and some filing is required. This would require the ability to lift, stand, walk, bend, twist, reach and open filing cabinets as needed.

Education and/or Experience

Required Education and Experience

Must be able to read, write, understand, translate and communicate effectively in English & Mandarin.
1-2 years’ experience as an Administrative Assistant.
High School Diploma or GED.
Proficient understanding of MS Office.

Preferred Education and Experience

Experience with SAP is a plus.
3+ years of experience as an Administrative Assistant.
Advanced aptitude with MS Office.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

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