Executive Assistant

Location: Remote (U.S. preferred)
Hours: Approximately 20 hours per week
Reports to: Chief Executive Officer

Vesta.io is a leading provider of innovative payment processing solutions, empowering MVNOs and MNOs of all sizes to accept payments securely and efficiently. Our technology-driven platform supports a wide range of payment acquirers, helping MNO’s and MVNO’s streamline operations, reduce cost and fraud exposure while improving MVNO customer experience.

We are seeking a highly organized and proactive Executive Assistant to provide direct support to Vesta’s CEO. This is a part-time, remote role ideal for someone who thrives in a fast-paced, high-growth environment and can expertly manage executive priorities with professionalism and discretion. The Executive Assistant will be a critical partner to the CEO and will help ensure operational efficiency, scheduling and task management.

• Manage the CEO’s calendar with precision while prioritizing competing demands and anticipating scheduling needs.
• Coordinate meetings, offsites, board scheduling, external calls, and internal leadership reviews.
• Prepare the CEO for meetings by gathering agendas, materials, briefings, and background information.
• Draft, review, and refine executive communications and correspondence.
• Serve as a liaison between the CEO and internal and external stakeholders and ensure timely follow-up.

• Build simple systems for task tracking, communication flow, document management, and priority management.
• Proactively flag deadlines, risks, and follow-ups to maintain momentum across initiatives.

• A minimum of 5 years of experience supporting C-level executives, ideally in technology, SaaS, or fast-moving environments.
• Strong organizational skills and the ability to manage multiple priorities at the same time.
• Excellent written and verbal communication skills and comfort drafting executive-level correspondence.
• High discretion, emotional intelligence, and professionalism.
• Proficiency with M365 Workspace, Slack, Teams, and modern productivity tools.
• Ability to work independently with minimal supervision while remaining highly responsive.
• Comfort working remotely and asynchronously across time zones.

• Experience in high-growth tech, fintech, SaaS, or payments and fraud industries.
• Prior support for a CEO or founder in a scaling company.
• Experience coordinating investor relations, board materials, or executive briefings.