DHS Senior Executive Assistant​/Administrative Assistant II; DHS

DHS Senior Executive Assistant/Administrative Assistant II (Must have DHS experience)

Join to apply for the DHS Senior Executive Assistant/Administrative Assistant II (Must have DHS experience) role at Infini Source Consulting Solutions, Inc.

Infini Source Consulting Solutions (ICS), a 150+ employee government contractor specializing in Management Consulting, Information Technology, and Professional Services to the federal government. We tailor our services to meet the specific needs of our civilian, defense, and private‑industry sponsors. Our corporate support processes are ISO 9001 certified, giving our customers the confidence that we are continually measuring and improving upon the support we provide and are committed to the highest level of customer satisfaction.

The individual will provide administrative and program support services to the Department of Homeland Security Federal agency divisions and offices.

• Providing Executive/Assistant I support to high-level executives, directors or managers.
• Providing a full range of office and administrative support services duties, including managing high-level calendar appointments; scheduling meetings; coordinating interviews and conferences; evaluating requests for information, appointments, tasks, and other correspondence; and coordinating responses within established deadlines for high-level officials.
• Organizing and prioritizing action items and serving as a liaison for internal and external offices.
• Managing business relationships with other program offices, divisions, and stakeholders.
• Managing logistics, materials, and generating minutes for meetings.
• Drafting and editing correspondence.
• Preparing memoranda, talking points, briefing materials, reports, spreadsheets, and other documentation ensuring correct formatting, grammar, and punctuation.
• Maintaining filing systems and ensuring adherence to Agency guidance for the retention, protection, retrieval, transfer, and disposal of records.
• Evaluating and assisting in the development of office policies and procedures; assisting in the planning and implementing of office systems, layouts, and equipment distribution; and taking the lead on performing other duties as assigned in support of a range of administrative operations and activities (i.e., special projects, research studies, budget analysis, and other specialized functions).
• Coordinating travel logistics including securing transportation and overnight accommodations in domestic and international locations; coordinating and communicating travel agendas, including the assembly of printed material developed to assist with the individual’s and/or teams’ objectives as it relates to that travel; and helping to resolve problems related to last‑minute travel changes or cancellations.

• Minimum of a Bachelor's degree.
• Minimum of 5-8 years of experience performing high-level administrative duties;
  Federal government experience is desired.
• Knowledge of and experience with systems and/or procedures such as records management, SharePoint or similar information systems, human resource information systems, correspondence systems, travel systems and payroll systems.
• Ability to communicate in English both orally and in writing.
• Proficiency in various types of Information Technology resources such as Microsoft Office Suite products.

Seniority level:
Mid‑Senior level

Employment type:

Full‑time Contract

Job function:
Administrative

Industries:
Government Relations Services

Location:

Chicago, IL (New Jersey – remote options likely)

Salary range: $60,000 – $65,000 (For most positions, US Citizenship is required).

Infini Source Consulting Solutions is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. US Citizenship is required for most positions.

Infini Source Consulting Solutions offers a competitive salary and a generous benefits package including medical, dental, vision, life, short and long‑term disability insurances, and a 401(k) retirement plan.

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