Project Assistant IV

Project Assistant IV role at University of Chicago

Under limited supervision, the Project Assistant IV will coordinate the daily administrative needs for the Center Director and research faculty. Update/maintain the calendars of the Director and assigned faculty. Participate in the coordination of research and programs sponsored and organized by the Center for Chronic Disease Research and Policy (CDRP). Assist with the logistics of travel arrangements, lodging, and program schedule for conferences and special events.

Manage the administration of the recruitment of new personnel. This is an Academic Discretion position.

• Assist research faculty with managing and organizing day-to-day administrative operations of research projects and Center programming.
• Provide clerical support for assigned faculty members including managing correspondence, prepare manuscripts and presentations, coordinate meetings, and make travel arrangements.
• Triage CDRP emails and telephone calls for action. Resolve mostly routine and some complex inquiries.
• Manage special projects, organize and coordinate individual and group meetings and special events (e.g., Annual CDRP Symposium, Mt. Hood International Conference, C3EN Annual Meeting, etc.).
• Assist with financial matters, including assisting in the continuous improvement of overall financial management, budget performance, and strategic planning of assigned research projects and Center programming, including processing purchase orders, invoices, travel reimbursements, and other payment/billing activities. Ensure individual expenditures are charged to the appropriate account.
• Prepare and disseminate comprehensive announcements, agendas, minutes, and reports.
• Provide back-up support to other faculty when needed.
• Other duties as assigned.

• Proficiency with Microsoft Office suite required.
• Self-motivated, work independently, and in an organized manner prioritizing the work of multiple projects with constant interruptions.
• Excellent verbal and written communication skills required as well as the ability to work with a variety of people at different levels (faculty, administrators, etc.).
• Work independently yet accept direction when needed. Handle a large volume of work often restricted by deadlines.
• Multitask and work independently as well as a team member. Proven ability to work effectively without supervision in a pressured environment.
• Anticipate faculty member's needs and act accordingly.

• High school diploma or equivalent required.
• Bachelor's degree preferred.

• Three years of office experience required.
• Hospital or academic medical center experience preferred.

• Pay Range: $23.08 - $33.79 per hour.
• Pay Rate Type:
  Hourly
• Scheduled Weekly
  
  Hours:
  
  40
• Union: 024
  - Local 743, I.B.T. Clerical
• Job is Exempt:
  No
• Drug Test
  
  Required:
  
  No
• Health Screen
  
  Required:
  
  No
• Motor Vehicle Record Inquiry
  
  Required:
  
  No
• Benefit Eligibility:
  Yes. The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off.

• Resume/CV
• Cover Letter

Posting Date:

The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, or expression, national or ethnic origin, age, disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination. Job seekers in need of a reasonable accommodation to complete the application process should call  or submit a request via Applicant Inquiry Form.

All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. The University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.