Program Assistant

Department: MED-Preventive Medicine
Salary/Grade: NEX/10

Job Summary: Provides a variety of clerical and administrative support which may include drafting and typing letters, reports, charts, graphs, etc. using word processing, spreadsheet, database, and/or presentation software; basic bookkeeping; screening calls and visitors; preparing agendas and making arrangements including travel, etc. for meetings and special events; and/or managing supervisor's and/or department calendar. This position will be located at our research clinic front desk.

Please note: This position requires to be in the office 5 days a week during normal working hours, Monday through Friday.

• Prepares manuscripts, scientific, technical and/or statistical documents.
• Proofs for spelling and grammar.
• Enters information into spreadsheets and/or databases.

• Resolves discrepancies and over/under budget problems.
• Enters, tracks, and maintains documentation and logs of financial transactions.
• Ensures that charges have posted to appropriate accounts.
• Maintains inventory and orders supplies.
• Prepares and types forms, memos, routine emails and correspondence, etc.
• Resolves payment and delivery problems.
• Processes petty cash, travel and parking reimbursements, grant expenses, invoice payments, etc.
• Enters information into spreadsheets and databases.

• Processes a limited variety of routine HR transactions.
• Provides information on HR policies and procedures.

• Coordinates supervisor's and/or department calendar.
• Coordinates registration and travel.
• Coordinates events which may include scheduling rooms and/or guest speaker and arranging for routine materials, technology and refreshments.

• Provides information via phone, e‑mail, mail, etc.
• Represents supervisor in routine or standard situations with various levels of personnel internally and externally.

Miscellaneous
:
Performs other duties as assigned.

• A high school diploma or equivalent required.
• Two years of administrative support or other relevant experience required.

• Intermediate knowledge of word processing, spreadsheet, email, and database software programs is required.

Target hiring range for this position will be up to $44,100.00 per year. Offered salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.

At Northwestern, we are proud to provide meaningful, competitive, high‑quality health care plans, retirement benefits, tuition discounts and more! Visit us at https://(Use the "Apply for this Job" box below). to learn more.

Northwestern offers comprehensive programs and services to help you and your family navigate life's challenges and opportunities, and adopt and maintain healthy lifestyles. We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at https:// to learn more.

Northwestern supports employee career development in all circumstances whether your workspace is on campus or  you are interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at https:// to learn more.

Northwestern University is an Equal Opportunity Employer and does not discriminate on the basis of protected characteristics, including disability and veteran status. View Northwestern's non‑discrimination statement. Job applicants who wish to request an accommodation in the application or hiring process should contact the Office of Civil Rights and Title IX Compliance. View additional information on the accommodations process.