Executive Assistant​/Marketing Coordinator

Position: Executive Assistant / Marketing Coordinator

Join to apply for the Executive Assistant role at Graycor

Join to apply for the Executive Assistant role at Graycor

This is a full-time, on-site role located in the River North neighborhood of Chicago, reporting directly to the managing director of Gray Capital.

Responsibilities

• The executive assistant will assist the managing partner in the scheduling and coordination of speaking engagements, events, and travel.
• The EA will support marketing, proposal/presentation, and communications needs and will also prepare and maintain various reports, spreadsheets, and follow-ups on inquiries in conjunction with the rest of the teams within Gray Capital and related entities.
• This position will monitor, record, and facilitate daily transactions, such as billings, invoices, purchases, expenses, and other transactions.
• The EA will also have day-to-day responsibility for management of the River North Office, ensuring its appearance and order is maintained, supplies are stocked, guests are welcomed and access managed, and any necessary engagement with the building, with others at Graycor related to the facility, or other related groups is managed.

Minimum Qualifications

• 3–7 years of experience supporting senior executives / C-suite leaders
• Prior experience in a corporate, fast-paced, or professional services environment
• Bachelor's degree in business administration, communications, or related field preferred (or equivalent work experience)
• Business to business marketing and communications experience, including social media, and management of proposals and other marketing materials; experience with the Adobe suite and some graphic design experience is a plus
• Strong written and verbal communication skills
• Experience preparing presentations and related materials; experience with event planning/logistics is a plus
• The highest levels of maturity and professionalism and experience working with confidential and sensitive information
• Strong calendar management and travel coordination skills.
• Ability to anticipate executive needs and act with initiative
• Flexibility to adjust to shifting priorities and occasional after-hours availability
• Professional presence and polished interpersonal skills
• Strong software skills including MS Outlook Calendar, Teams, Excel, Word, PowerPoint required; previous experience with accounting/bookkeeping software (Quick Books, Xero, Zoho Books, etc.) preferred.
• Strong attention to detail, exceptional time management and organization skills
• Proactive, self-starter who can work independently in a startup environment while also effectively collaborating with the team

Seniority level

• Seniority level
  
  Mid-Senior level

Employment type

• Employment type
  
  Full-time

Job function

• Job function Administrative
• Industries Construction

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