Administrative Assistant

Overview

Base pay range: $18.87/hr - $29.73/hr location:
Chicago, Illinois. Work Type:
Full Time (Total FTE between 0.9 and 1.0).

Schedule:

8 Hr (7:30:00 AM - 4:00:00 PM). Rush offers rewards and benefits; learn more at the Rush benefits page.

The Administrative Assistant 2 provides advanced support in managing the operational activities of the Department. The Administrative Assistant uses a pattern of orderly, efficient communication and a high degree of initiative and independent judgment to relieve management of administrative detail. The Administrative Assistant accepts appropriate responsibility and prioritizes multiple assignments and projects in a complex and constantly changing environment. Exemplifies the Rush mission, vision and values and acts in accordance with Rush policies and procedures.

• Meets the administrative needs of department management and staff members.
• Coordinates department specific programs or meetings as assigned: planning, preparation of materials, implementation and evaluation.
• Assists management with budgetary issues.
• Composes business documents as assigned.
• Designs reports to support operations.
• Independently creates correspondence such as follow up to meetings, response to employees, etc.
• Plans employee and departmental special events.
• Writes, edits and formats content of departmental communication.
• Provides instruction to departmental staff regarding computer applications.
• Ensures resources are available for staff to be successful in their role.
• Maintains a calendar for staff availability and schedules.
• Provides support for select quality and operational committees including recording and distributing minutes.
• Follows up on actions between meetings and distributes reports and materials for programs.
• Maintains attendance records and prepares reports as necessary for the program.
• Investigates and resolves invoicing issues as they relate to vendors or fiscal activities and accounting units.
• Creates and maintains expense files for Accounting Unit activities.
• Prepares and maintains an electronic file to trend programmatic expenses and contribute to the budget process.
• Identifies and implements improvements in office efficiencies.
• Initiates and/or reconciles check requests, purchase orders, travel vouchers as indicated for the department cost centers.
• Independently makes travel arrangements for management.
• Prioritizes incoming communication and requests for meetings; escalates appropriate items to management’s attention.
• Maintains a working knowledge of Rush standard computer applications.
• Coordinates manager and staff office space, such as telephone changes, equipment movement, and maintenance requests to support administrative operations.

• High School Diploma.
• Three years of progressive experience in an administrative role, preferably in Healthcare.
• Advanced software skills in Microsoft Office, including Excel, Access, and PowerPoint, scheduling/calendar software.
• Excellent written and oral communication skills.
• Ability to analyze data.
• Ability to prioritize multiple initiatives.
• Ability to produce accurate documents and reports.
• Ability to work in complex administrative systems.
• Ability to interact effectively with internal and external customers.

• Baccalaureate Degree.

• Ability to move throughout the Medical Center.
• Ability to lift or carry objects 35-40 pounds.

• Mid-Senior level

• Full-time

• Administrative
• Industries:
  Hospitals and Health Care

Equal Opportunity

Employer:

Rush is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.