Executive Assistant

Job Purpose: Provide high-level administrative support to company executives. You will be responsible for managing schedules, coordinating meetings, handling correspondence, and performing various administrative tasks to ensure efficient operations within the organization.

• Manage and maintain executive calendars, including scheduling appointments, meetings, and travel arrangements.
• Screen and prioritize incoming communications (calls, emails, correspondence), responding on behalf of the executive when appropriate.
• Prepare and distribute meeting agendas, record accurate minutes, and follow up on action items.
• Draft, edit, and format a variety of documents, presentations, and reports.
• Maintain organized digital and physical filing systems, ensuring the confidentiality of sensitive materials.
• Serve as a liaison between executives and internal departments, external partners, and clients.
• Assist in the coordination and execution of special projects and organizational initiatives.
• Perform additional administrative duties as assigned by executive leadership.

• Associate's degree or equivalent combination of education and experience; a minimum of two (2) years of relevant administrative experience is required.
• Demonstrated ability to plan, prioritize, and execute tasks with accuracy and attention to detail.
• Proficient in using computers and related software for data entry, document preparation, and communication.
• Strong discretion and sound judgment when handling confidential information.
• Excellent organizational and interpersonal skills, with a professional and proactive approach to responsibilities.

Townley Engineering & Manufacturing is an Equal Opportunity Employer/Veterans/Disabled.

Townley Engineering & Manufacturing is a drug-free workplace. Candidates must be able to pass a post-offer / pre-employment drug screen and job-related employment physicals.

Candidates must be legally authorized to work in the United States.