Accounting Assistant

Atema is currently seeking a motivated and detail-oriented Accounting Assistant to join our team. This role will directly support the CFO and play a key part in maintaining and managing accounting functions. The ideal candidate will demonstrate initiative, flexibility, and a willingness to support accounting and operational responsibilities.

$52,000.00/yr - $57,000.00/yr

Accounting Support

• Enter daily/weekly receipts and credit card charges in Quick Books
• Prepare client invoices, service agreements and special billing
• Respond to general customer correspondence and inquiries
• Maintain and organize accounting records by filing, scanning, and document management
• Upload invoices, agreements, travel budgets, and any other critical accounting information to SharePoint, CRM and Task Databases
• Assist with the preparation of financial reports and budget reports
• Maintain and update excel spreadsheets for billing and financial analysis
• Support the reconciliation of bank and credit card accounts
• Prepare and make bank deposits as needed
• Record deposits/payments in Quick Books
• Support with month-end and year-end financial record preparation
• Assist in reviewing timesheets to ensure proper coding of the listed hours
• Process general and project-based expense reports
• Review of OT hours and Expenses for projects
• Follow up on outstanding invoices and agreements
• Process payments for tool orders, equipment rentals
• Review client proposal and apply pricing models to ensure accurate and competitive pricing for services and products

General Office Support

• Assist with checking mail daily and distribution
• Answering the main phone line, forwarding calls, and setting up follow up calls with leads and clients
• Ship tool orders and rental equipment to clients in a timely manner
• Log critical project and sales information into Quick Base (CRM)
• Assist other departments in excel reporting, data entry in excel, creation of new spreadsheet template for reporting
• Assist other departments on organizing project logistics
• Provide administrative and organizational support as needed
• Perform other duties as required

• Effective time management and organizational skills; able to prioritize.
• Proficient in excel functions and formulas
• Excellent communication skills for internal and external correspondence
• Quick Books and/or accounting software experience
• Proficient in Microsoft Office applications (Emphasis on MS Word, MS Excel, and Outlook)
• Two plus years of accounting or bookkeeping experience preferred
• Previous experience using Quick Books or other accounting software
• Bachelor’s degree (BA), preferred or an equivalent combination of education and/or experience

• Health insurance package (Medical, Dental, Vision, Basic Life Insurance, Short-term Disability Insurance and Telemedicine subscription)
• Paid Vacation, Sick days & Holidays
• 401K with company contribution (After one year)
• Defined Benefit Plan with annual company contribution (After one year)

Location:

Chicago, IL