Business Support Administrator

HKA is a global leader in risk mitigation, dispute resolution, and expert witness services. We tackle complex challenges with our multi-disciplinary expertise.

As trusted consultants and advisors, we deliver solutions in uncertain and disputed situations, ensuring the best outcomes for clients worldwide. Our experts have testified globally on major cases spanning across a wide range of industries and sectors.

As part of the HKA team you can expect:

• A strong collaborative culture with a mutual pursuit of your success alongside the success of our teams.
• The opportunity to solve problems creatively, contribute to our innovative direction, and be valued as an individual
• Join HKA's trusted foundation and help shape the future as we continue to grow and evolve.

The Opportunity:

HKA's Chicago office is seeking a Business Support Administrator to keep our operations and office running seamlessly. You'll provide executive support, manage calendars and travel, coordinate meetings, and handle office logistics-from supplies and vendor relations to event planning. If you're organized, detail-oriented, and thrive in a fast-paced environment, this role offers the chance to make an immediate impact.
Responsibilities:

Executive and Project Support

• Provide administrative support for multiple executives, including:
  • Time and expense entry
  • Calendar management
  • Complex business travel arrangements
  • Meeting coordination
  • Project support (binder preparation, document preparation, scan/copy/print jobs)
  • Project administration (engagement letters, conflict check forms)

Office Administration

• Maintain professional office appearance (kitchen, conference rooms, communal spaces)
• Manage shipping and receiving (Fed Ex, UPS, US Mail)
• Assist with office meeting planning and event coordination, including ordering lunches
• Coordinate local employee and client events
• Order, maintain, and organize office supplies
• Liaise with building management and local vendors
• Manage off-site storage and visitor management
• Support local recruiting coordination and employee onboarding
• Partner with team members on client invoicing, CRM maintenance, and system updates
• Assist colleagues in Chicago and other offices with administrative tasks as needed
• Perform other tasks as requested

Skills and Experience:

• 2+ Years of experience in Business Support, Office Management, Executive Administration or other Administration roles.
• Ability to work on-site in the Chicago office 4-5 days per week
• Proven experience delivering exceptional customer service directly with clients, vendors, and internal stakeholders.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Outstanding communication and interpersonal skills
• Excellent time management and ability to prioritize multiple tasks
• Highly organized with strong attention to detail

What we offer:

Compensation: This is a full-time role paid on an hourly basis with a rate between $34 - $36 per hour, along with robust health insurance, a retirement plan with company match, generous paid time off (20+ days), and additional comprehensive benefits to support your well-being. Our programs include resources for professional growth, work-life balance, financial security, and ongoing training and development to help you advance your career.

At HKA, our people are the foundation of our success. We foster an inclusive, collaborative culture that empowers individuals to thrive and grow in their careers. Our Global Recruitment team is dedicated to delivering an authentic, efficient, and insightful candidate experience that reflects life at HKA.

Fairness and Equality at HKA:

HKA works hard to provide a welcoming environment for all of our employees. We are committed as a business on the continued improvement of our fairness and equality strategy. Please visit our careers page for further information or feel free to ask our recruitment team for further information.

All HKA employment decisions shall be made in accordance with controlling laws and based on merit.

Stay Alert:
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Please be aware that HKA only publishes official job postings on our website (Join Us | HKA) and on verified job boards. We will never ask for sensitive personal information during the job application process. If you have any doubts, we recommend you visit our website to verify job listings before applying. If you would like more confirmation, please feel free to email us at enquiries to check the authenticity of a job posting.

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Department Business Support Locations Chicago, IL

Employment type

Full-time