Administrative Assistant II - Surgery Administration

Administrative Assistant II - Surgery Administration

Full-time, 40 hours/week. Monday - Friday, 8:00am/8:30am - 5:00pm

Hybrid role—3 days onsite, 2 days remote

The Administrative Assistant II position reflects the mission, vision, and values of Northwestern Medicine and complies with all relevant policies, procedures, and regulatory standards.

• $10,000 Tuition Reimbursement per year ($5,700 part-time)
• $10,000 Student Loan Repayment ($5,000 part-time)
• $1,000 Professional Development per year ($500 part-time)
• $250 Wellbeing Fund per year ($125 for part-time)
• Matching 401(k)
• Excellent medical, dental, and vision coverage
• Life insurance
• Annual Employee Salary Increase and Incentive Bonus
• Paid time off and holiday pay

• Greets customers and responds to general and specific inquiries requiring advanced departmental knowledge and critical thinking skills.
• Independently collects information and coordinates the preparation of reports.
• Identifies and assesses issues and opportunities for improvement and implements changes following managerial review.
• Maintains department schedule by coordinating calendars, arranging meetings, conferences, teleconferences, and travel with minimal direction.
• In collaboration with management, creates and maintains operating procedures and guidelines.
• Reads, researches, and routes correspondence: drafts letters and documents; collects and analyzes information and initiates telecommunications.
• Delivers or coordinates the delivery of documents and materials as required.
• Maintains equipment in good working order.
• Records meeting discussions by attending meetings and recording key discussions and conclusions.
• Supports accounts receivable/payable processing.
• May perform other duties as assigned.

• High school diploma or GED equivalent.
• Two (2) to five (5) years’ experience in a relevant role.

• College studies or a minimum of two years providing office services (strongly preferred).
• Basic understanding of Microsoft Office Software.

Northwestern Medicine is an equal‑opportunity employer (disability, VETS) and does not discriminate in hiring or employment on the basis of age, sex, race, color, religion, national origin, gender identity, veteran status, disability, sexual orientation or any other protected status.

Northwestern Medicine conducts a background check that includes criminal history on newly hired team members and, at times, internal transfers. If you are offered a position with us, you will be required to complete an authorization and disclosure form that gives Northwestern Medicine permission to run the background check. Results are evaluated on a case‑by‑case basis, and we follow all local, state, and federal laws, including the Illinois Health Care Worker Background Check Act.

Internal employees and rehires who left Northwestern Medicine within 1 year are not eligible for the sign‑on bonus. Exception:
New graduate internal employees seeking their first licensed clinical position at NM may be eligible depending upon the job family.