Billing Coordinator

Billing Coordinator

Full-time | Law Firm

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* NOTE:

I have jobs for both junior and senior billing coordinators. Some are hybrid and some are remote. All jobs are based in Chicago, IL.)

• Prepare, review, and process monthly client invoices in accordance with firm and client guidelines
• Work directly with attorneys and administrative staff to ensure accurate time entries and billing narratives
• Maintain and update client billing information, rate structures, and accounting records
• Monitor unbilled time and expenses; follow up to ensure prompt billing
• Submit invoices through electronic billing (eBilling) systems utilizing LEDES formats and client billing portals
• Research and resolve billing discrepancies or client inquiries regarding invoices and statements
• Assist with collections follow-up and accounts receivable tracking as needed
• Support month-end and year-end billing and finance processes
• Ensure confidentiality and maintain compliance with firm standards and billing/client guidelines

• Minimum 3 years of law firm billing experience required
• Able to commute to Chicago office
• Experience with legal billing software (e.g., Aderant, Elite 3E, Pro Law, Clio, or similar)
• Familiarity with LEDES billing formats and eBilling portals
• Highly detail-oriented with strong organizational and time-management skills
• Excellent communication and client-service skills
• Ability to manage deadlines, prioritize multiple tasks, and work independently in a fast-paced environment
• Strong proficiency in Microsoft Office (Excel and Outlook in particular)
• Degree in Accounting, Business Administration, or related field preferred (not required)
• The range listed below is simply to identify the salary range for all levels of seniority. Salary will be competitive, commensurate with experience and location.
• Comprehensive benefits package including health, dental, vision, 401(k), paid time off, and commuter benefits
• Opportunities for professional development and internal growth.